Project Coordinator - Automation

Baker Group; Cedar Rapids (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Baker Group in Cedar Rapids, IA is seeking a Project Coordinator - Automation to support the Project Manager with administrative tasks, document control and scheduling across automation projects. You will maintain plans, prepare proposals, manage calendars, and coordinate owner training and job-site visits.

Proficiency in Microsoft 365 and Bluebeam, plus strong communication and organization, are essential.

Qualifications

• High school diploma or GED required.
• Associate's degree in business or related field preferred.
• Minimum of two years experience in a Project Coordinator or Administrative Support role.
• Experience supporting Automation, Controls or technical project teams preferred.
• Proficient with Microsoft 365 and Bluebeam.

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC.
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes.
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Project coordination

Microsoft 365

Bluebeam

Attention to detail

Education

High school diploma or GED

Associate's degree in business or related field preferred

Tools

Microsoft 365 Applications

Bluebeam

Job description

PURPOSE

The Project Coordinator - Automation works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Minimum Education & Experience Required To Perform Essential Functions

• High school diploma or GED
• Associate's degree in business or related field preferred
• Minimum of two (2) years experience in a Project Coordinator or Administrative Support role. Prior experience supporting Automation, Controls or other technical project teams preferred.
• Solid knowledge of Microsoft 365 Applications and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

EQUIPMENT/TOOLS

• Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.