Auto & Property Admin Specialist

PACS; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Coverage

PTO and Holidays

HSA/FSA

Job summary

PACS is seeking an Administrative Assistant, Casualty & Property to support the Auto Program’s daily operations, ensuring drivers, vehicles, and facilities stay current and compliant. You’ll be the primary contact for auto/property admin tasks, maintaining accurate records and following up to resolve outstanding items.

You will handle driver intake, roster maintenance, inbox management, onboarding, and compliance follow-up while coordinating with Auto Program and Property Management teams to

Qualifications

• Strong organizational skills and attention to detail for recurring tasks.
• Clear, professional written and verbal communication with facility staff and leadership.
• Proficiency with Microsoft Office suite.
• Comfortable learning and using multiple systems/platforms (driver roster tools, fuel card platform).
• Ability to track outstanding items to closure and follow up consistently.

Responsibilities

• Process new drivers on the auto side, including intake and setup of required documentation.
• Maintain the Authorized Driver Roster and Vehicle Schedule with near-daily updates.
• Follow up with facilities and drivers on missing information and track resolution.
• Monitor the Auto and Property email inboxes and route or resolve requests as appropriate.
• Manage the Coast fuel card platform, including setup/maintenance for new drivers.
• Conduct auto-side orientation for new facilities and assist with onboarding.
• Identify compliance gaps related to Driver Roster and Vehicle Schedule and escalate as needed.

Skills

Organizational skills

Communication

MS Office

Multi-system proficiency

Follow-up & tracking

Tools

Driver roster tools

Fuel card platform

Email inbox management

Job description

PACS is seeking an Administrative Assistant, Casualty & Property to support the Auto Program’s daily operations, ensuring drivers, vehicles, and facilities stay current and compliant. You’ll be the primary contact for auto/property admin tasks, maintaining accurate records and following up to resolve outstanding items.

You will handle driver intake, roster maintenance, inbox management, onboarding, and compliance follow-up while coordinating with Auto Program and Property Management teams to