Administrative Assistant - Property & Casualty

PACS; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Coverage

PTO and Holidays

HSA/FSA

Job summary

PACS is seeking an Administrative Assistant, Casualty & Property to support the Auto Program’s daily operations, ensuring drivers, vehicles, and facilities stay current and compliant. You’ll be the primary contact for auto/property admin tasks, maintaining accurate records and following up to resolve outstanding items.

You will handle driver intake, roster maintenance, inbox management, onboarding, and compliance follow-up while coordinating with Auto Program and Property Management teams to

Qualifications

• Strong organizational skills and attention to detail for recurring tasks.
• Clear, professional written and verbal communication with facility staff and leadership.
• Proficiency with Microsoft Office suite.
• Comfortable learning and using multiple systems/platforms (driver roster tools, fuel card platform).
• Ability to track outstanding items to closure and follow up consistently.

Responsibilities

• Process new drivers on the auto side, including intake and setup of required documentation.
• Maintain the Authorized Driver Roster and Vehicle Schedule with near-daily updates.
• Follow up with facilities and drivers on missing information and track resolution.
• Monitor the Auto and Property email inboxes and route or resolve requests as appropriate.
• Manage the Coast fuel card platform, including setup/maintenance for new drivers.
• Conduct auto-side orientation for new facilities and assist with onboarding.
• Identify compliance gaps related to Driver Roster and Vehicle Schedule and escalate as needed.

Skills

Organizational skills

Communication

MS Office

Multi-system proficiency

Follow-up & tracking

Tools

Driver roster tools

Fuel card platform

Email inbox management

Job description

The Administrative Assistant, Casualty & Property supports the day-to-day operations of the Auto Program, ensuring drivers, vehicles, and facilities stay current, compliant, and properly documented. This role is the primary point of contact for routine auto and property administrative needs, keeping key systems and records accurate and up to date, and following up directly with facilities and Auto Program & Property Management to resolve outstanding items.

Key Responsibilities

Driver & Roster Administration

• Process new drivers on the auto side, including intake and setup of required documentation.

• Maintain the Authorized Driver Roster and Vehicle Schedule, performing near-daily updates to keep both current and accurate.

• Follow up with facilities and drivers regarding missing information or outstanding requirements on the Driver Roster and Vehicle Schedule and track resolution.

Inbox & Platform Management

• Monitor and respond to the Auto email inbox and the Property email inbox, routing or resolving requests as appropriate.

• Manage the Coast fuel card platform, including setup and maintenance tied to new driver requirements.

Orientation & Onboarding

• Conduct auto-side orientation for new facilities, walking them through Auto Program requirements and processes.

• Assist with TELS onboarding.

Compliance Follow-Up

• Identify and follow up on compliance gaps related to the Driver Roster and Vehicle Schedule (e.g., missing documentation or requirements).

• Evaluating Workday weekly reporting and HR reporting to identify gaps.

• Communicate proactively with the Auto Manager and Property Manager within Casualty & Property to elevate and resolve open compliance items.

Qualifications & Skills

• Strong organizational skills and comfort managing recurring, detail-heavy administrative work.

• Clear, professional written and verbal communication for regular contact with facility staff and regional leadership.

• Microsoft Suite Proficiency

• Comfortable learning and working across multiple systems/platforms (e.g., driver roster tools, fuel card platform, email inbox management).

• Ability to track outstanding items to closure and follow up consistently.

Join PACS: Elevate Healthcare with Us!

PACS is elevating healthcare by revolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and commitment , we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.

If you’re ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let’s shape the future of healthcare!

Join Our Team and Thrive!

At PACS, we believe our employees are our greatest asset. That’s why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle.

Our Comprehensive Benefits Include

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.

• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.

• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.

• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.

• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

Join us at PACS and take advantage of a workplace that truly values you!

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.