Auto & Property Admin Specialist

(PACS) Providence Administrative Consulting Services, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Coverage

PTO and Holidays

401(k) Plan

Employee Assistance Plan (EAP)

Job summary

PACS is seeking an Administrative Assistant, Casualty & Property to support the Auto Program’s day-to-day operations. You will manage driver rosters, vehicle schedules, and inbox workflows, ensuring documentation accuracy and timely follow-ups with facilities and management.

The role requires strong organization, clear communication, and proficiency with Microsoft Office; familiarity with multiple systems (including Workday) is a plus.

Qualifications

• Strong organizational skills and comfort managing recurring, detail-heavy administrative work.
• Clear, professional written and verbal communication for regular contact with facility staff and regional leadership.
• Microsoft Office proficiency.
• Comfortable learning and working across multiple systems/platforms (e.g., driver roster tools, fuel card platform, email inbox management).

Responsibilities

• Process new drivers on the auto side, including intake and setup of required documentation; maintain the Driver Roster and Vehicle Schedule.
• Monitor and respond to Auto and Property inboxes; manage fuel card platform setup and maintenance.
• Conduct auto-side orientation for new facilities and assist with onboarding.
• Identify and follow up on compliance gaps related to Driver Roster and Vehicle Schedule; escalate to Auto Manager as needed.

Skills

Organization

Communication

MS Office

Systems experience

Follow-up

Tools

Driver roster tools

Fuel card platform

Workday reporting

Email inbox management

Job description

PACS is seeking an Administrative Assistant, Casualty & Property to support the Auto Program’s day-to-day operations. You will manage driver rosters, vehicle schedules, and inbox workflows, ensuring documentation accuracy and timely follow-ups with facilities and management.

The role requires strong organization, clear communication, and proficiency with Microsoft Office; familiarity with multiple systems (including Workday) is a plus.