Auction Receptionist & Admin Specialist

Hansen Auction Group; Downing (MO); On-site; USD 32,000 - 38,000; Full time

Job summary

Hansen Auction Group in Downing, Missouri, seeks an Office Receptionist who serves as the first point of contact for guests by phone, email, or in person. You will greet visitors, determine the purpose of their visit, and direct them to the appropriate destination.

Responsibilities include answering and screening calls, handling mail and payments, maintaining the reception area, organizing office supplies, and supporting inventory transfers and auction preparations.

Qualifications

• High school diploma or equivalent required.
• Some office experience preferred."

Responsibilities

• Greet persons entering the establishment, determine the nature and purpose of their visit, and direct or escort them to specific destinations.
• Operate the telephone to answer, screen, or forward calls.
• Utilize electronic mail and messaging systems to communicate with customers and other employees.
• Accept payment from customers via cash, check, or credit card.
• Keep the reception area tidy and stocked with necessary supplies and advertising materials.
• Monitor inventory of all office supplies and request ordering for items that need replenishing.
• Perform administrative support tasks such as proofreading, transcribing handwritten information, and working with pay records, invoices, and other documents.
• Sort and distribute mail and deliveries.
• Assist in the coordination of inventory transfers between locations.
• Review and categorize photos for upcoming auctions.
• Leverage modern technology and AI-assisted tools to streamline administrative tasks, communication, and customer service workflows.
• Travel to off-site auctions as needed
• Other duties as required and assigned

Skills

Cash handling

Critical thinking

Active listening

Customer service

Time management

AI tools

Tech proficiency

Education

High school diploma or equivalent

Tools

Office software

AI-assisted tools

Job description

Hansen Auction Group in Downing, Missouri, seeks an Office Receptionist who serves as the first point of contact for guests by phone, email, or in person. You will greet visitors, determine the purpose of their visit, and direct them to the appropriate destination.

Responsibilities include answering and screening calls, handling mail and payments, maintaining the reception area, organizing office supplies, and supporting inventory transfers and auction preparations.