Auction Event Coordinator & Administrative Support

Team Builder Recruiting; Manheim (PA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

Life Insurance

Company Vehicle: Available when needed

Job summary

Hess Auction Group is seeking an Administrative Assistant/Auction Event Coordinator to bring organization, energy, and outstanding customer service to every stage of the auction experience. The role blends office administration with hands-on event coordination for live auctions, requiring travel to sites and on-site support.

You'll manage calendars, communicate with buyers and sellers, enter bids and catalog details, photograph items, and help with marketing materials while thriving in our

Qualifications

• Experienced in administrative support with strong scheduling and records management.
• Event planning or coordination experience preferred.
• Proficient with Microsoft Office Suite; comfortable with computer systems and databases.
• Strong communication skills and fast, accurate typing.
• Able to adapt between office and fast-paced live auction environments.

Responsibilities

• Coordinate calendars, appointments, and client consultations to keep team organized.
• Communicate with buyers and sellers, providing responsive customer service throughout the auction process.
• Maintain accurate digital records and auction-related data.
• Lead administrative office operations during live auction events.
• Enter bids, buyer information, and catalog details in real time.
• Photograph auction items for inventory and promotions.
• Assist with marketing materials and media at live events.
• Travel to auction sites and transition between office work and on-site events.

Skills

Experienced administrator

Event-minded coordinator

Tech-savvy

Strong communicator

Adaptable team player

Tools

Microsoft Office Suite

Auction software

Databases

Job description

Hess Auction Group is seeking an Administrative Assistant/Auction Event Coordinator to bring organization, energy, and outstanding customer service to every stage of the auction experience. The role blends office administration with hands-on event coordination for live auctions, requiring travel to sites and on-site support.

You'll manage calendars, communicate with buyers and sellers, enter bids and catalog details, photograph items, and help with marketing materials while thriving in our