Administrative Assistant/Auction Event Coordinator

Team Builder Recruiting; Manheim (PA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

Life Insurance

Company Vehicle: Available when needed

Job summary

Hess Auction Group is seeking an Administrative Assistant/Auction Event Coordinator to bring organization, energy, and outstanding customer service to every stage of the auction experience. The role blends office administration with hands-on event coordination for live auctions, requiring travel to sites and on-site support.

You'll manage calendars, communicate with buyers and sellers, enter bids and catalog details, photograph items, and help with marketing materials while thriving in our

Qualifications

• Experienced in administrative support with strong scheduling and records management.
• Event planning or coordination experience preferred.
• Proficient with Microsoft Office Suite; comfortable with computer systems and databases.
• Strong communication skills and fast, accurate typing.
• Able to adapt between office and fast-paced live auction environments.

Responsibilities

• Coordinate calendars, appointments, and client consultations to keep team organized.
• Communicate with buyers and sellers, providing responsive customer service throughout the auction process.
• Maintain accurate digital records and auction-related data.
• Lead administrative office operations during live auction events.
• Enter bids, buyer information, and catalog details in real time.
• Photograph auction items for inventory and promotions.
• Assist with marketing materials and media at live events.
• Travel to auction sites and transition between office work and on-site events.

Skills

Experienced administrator

Event-minded coordinator

Tech-savvy

Strong communicator

Adaptable team player

Tools

Microsoft Office Suite

Auction software

Databases

Job description

Administrative Assistant/Auction Event Coordinator

Bring organization, energy, and excellent customer service to every stage of the auction experience, combining your administrative strengths with hands-on event coordination in a role that moves between the office and the excitement of live auctions.

Why You'll Love Working with Us

• Variety in Your Work: Move between administrative responsibilities, customer interactions, and the fast-paced environment of live auctions.
• Supportive Team: Work alongside an experienced team in a family-oriented culture built on strong relationships.
• Autonomy & Ownership: Take responsibility for your work and play an important role in keeping our auction events organized and running smoothly.
• Auction Industry Training: Learn the auction business through hands-on, on-the-job training—previous auction experience is not required.
• Unique Events: Help coordinate auctions featuring everything from real estate and agricultural equipment to commercial assets and household items.

About Us

Hess Auction Group has been serving buyers and sellers since 1998, specializing in residential real estate, commercial, farm, and personal property auctions. We're a multi-generational company with a family atmosphere and strong culture, bringing our team together through company picnics, family events, and relationship-building activities. We value the relationships we build with our clients and one another as we work together to create a professional, seamless auction experience.

What You'll Do as an Administrative Assistant/Auction Event Coordinator

• Coordinate calendars, appointments, and client consultations to keep our auction sales team organized and on schedule.
• Communicate with buyers and sellers, providing responsive customer service and proactive follow-up throughout the auction process.
• Maintain accurate digital records, buyer and seller information, and other auction-related data using our computer systems and software.
• Lead administrative office operations during fast-paced live auction events, helping everything run smoothly behind the scenes.
• Clerk live auctions by accurately entering bids, buyer information, and catalog details in real time.
• Photograph auction items for inventory, cataloging, and promotional purposes.
• Partner with our Advertising Department to capture photos and videos at live events and assist with marketing materials.
• Travel to auction sites throughout the local area and transition comfortably between day-to-day office responsibilities and on-site auction events.

Our Ideal Administrative Assistant/Auction Event Coordinator

• Experienced Administrator: Previous experience in an administrative support role and know how to keep schedules, records, and day-to-day details organized.
• Event-Minded Coordinator: Able to coordinate multiple moving pieces, with previous event planning or event coordination experience strongly preferred.
• Tech-Savvy Professional: Proficient with Microsoft Office Suite, comfortable working with computer systems and databases, and able to connect computers to the internet at auction sites; auction software experience is a plus, but we're willing to train.
• Strong Communicator: You communicate professionally with clients and coworkers and bring fast, accurate typing skills to your work.
• Adaptable Team Player: Comfortable moving between an office environment and fast-paced live auctions while contributing to our supportive, family-oriented team culture.

What We Offer Our Administrative Assistant/Auction Event Coordinator

• Pay: $22-$25/hour, DOE
• Health Insurance
• Paid Time Off
• Paid Holidays
• Life Insurance
• Company Vehicle: Available when needed for work-related travel.
• Auction Industry Training: Learn the auction business through hands-on, on-the-job training.
• Company Employee Appreciation Events