Auction Operations Admin Assistant

Americas Auto Auction Birmingham; Woodland Village (AL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Hourly pay

Mon-Fri schedule

Benefits

Paid time off

Paid holidays

401(k) matching

Career growth

Global company

Job summary

America’s Auto Auction – Birmingham is seeking a detail‑oriented Administrative Assistant to support weekly Lease/Bank and Damaged & Disabled sales. You will assist in coordinating operations, maintaining vehicle data, and ensuring smooth auction flow from start to finish.

This role emphasizes teamwork across departments, strong customer service, and accurate documentation. The position offers a Monday–Friday schedule, competitive benefits, and opportunities for growth within a growing

Qualifications

• Must have at least 2 years of administrative experience.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication abilities.
• Good computer skills and proficiency with office software.
• Ability to read, write, and speak English fluently.

Responsibilities

• Coordinate and support weekly sale day operations and vehicle sale preparation.
• Enter and maintain accurate vehicle, pricing, and inventory data in company systems.
• Review and verify vehicle files, sale eligibility, and supporting documentation.
• Collaborate with Title Department to ensure timely paperwork.
• Investigate discrepancies, resolve inventory issues, and reconcile sale information.
• Communicate with customers and internal departments about schedules and vehicle status.
• Support balancing sales and post-sale invoicing with Accounting.
• Provide administrative support and reporting as needed.

Skills

Customer service

Communication

Multitasking

Organizational skills

Attention to detail

Self-motivation

English fluency

Education

High School Diploma or equivalent

Job description

America’s Auto Auction – Birmingham is seeking a detail‑oriented Administrative Assistant to support weekly Lease/Bank and Damaged & Disabled sales. You will assist in coordinating operations, maintaining vehicle data, and ensuring smooth auction flow from start to finish.

This role emphasizes teamwork across departments, strong customer service, and accurate documentation. The position offers a Monday–Friday schedule, competitive benefits, and opportunities for growth within a growing