Administrative Assistant

Americas Auto Auction Birmingham; Woodland Village (AL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Hourly pay

Mon-Fri schedule

Benefits

Paid time off

Paid holidays

401(k) matching

Career growth

Global company

Job summary

America’s Auto Auction – Birmingham is seeking a detail‑oriented Administrative Assistant to support weekly Lease/Bank and Damaged & Disabled sales. You will assist in coordinating operations, maintaining vehicle data, and ensuring smooth auction flow from start to finish.

This role emphasizes teamwork across departments, strong customer service, and accurate documentation. The position offers a Monday–Friday schedule, competitive benefits, and opportunities for growth within a growing

Qualifications

• Must have at least 2 years of administrative experience.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication abilities.
• Good computer skills and proficiency with office software.
• Ability to read, write, and speak English fluently.

Responsibilities

• Coordinate and support weekly sale day operations and vehicle sale preparation.
• Enter and maintain accurate vehicle, pricing, and inventory data in company systems.
• Review and verify vehicle files, sale eligibility, and supporting documentation.
• Collaborate with Title Department to ensure timely paperwork.
• Investigate discrepancies, resolve inventory issues, and reconcile sale information.
• Communicate with customers and internal departments about schedules and vehicle status.
• Support balancing sales and post-sale invoicing with Accounting.
• Provide administrative support and reporting as needed.

Skills

Customer service

Communication

Multitasking

Organizational skills

Attention to detail

Self-motivation

English fluency

Education

High School Diploma or equivalent

Job description

Description

America's Auto Auction - Birmingham

Moody, AL

Position Summary for Administrative Assistant

America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Administrative Assistant to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service.

At America’s Auto Auction, you’ll be part of a growing organization that values teamwork, customer service, and operational excellence. We offer a dynamic environment where employees can grow their careers while making an impact in the automotive auction industry.

Rewards for Administrative Assistant

• $19.00 - $21.00 per hour, based on experience
• Monday - Friday schedule (no nights or weekends)
• Comprehensive benefits package
• Generous paid time off
• Paid holidays
• Matching 401(k)
• Career growth potential
• Growing international auction company

Responsibilities for Administrative Assistant

• Coordinate and support weekly sale day operations and vehicle sale preparation
• Enter and maintain accurate vehicle, pricing, and inventory information in company systems
• Review and verify vehicle files, sale eligibility, and supporting documentation
• Partner with the Title Department to ensure titles and required paperwork are received and processed timely
• Investigate discrepancies, resolve inventory issues, and reconcile sale information
• Communicate with customers and internal departments regarding sale schedules and vehicle status
• Collaborate with Accounting on balancing sales and post-sale invoicing activities
• Provide administrative and clerical support, including special projects and reporting as needed
• Assist in maintaining efficient workflows that support a successful auction experience

Requirements

Requirements for Administrative Assistant

• Must be at least 18 years of age
• Valid driver's license
• 2+ years of administrative experience
• High School Diploma or equivalent required
• Strong organizational skills
• Ability to multitask and prioritize effectively
• Self-motivated, dependable, and detail-oriented
• Excellent customer service and communication skills
• Good computer skills
• Ability to read, write, and speak English fluently

Work Environment for Administrative Assistant

This position involves both office and operational auction environments. Team members may work indoors and outdoors and should be comfortable with changing temperatures, weather conditions, elevated noise levels, and occasional vehicle exhaust exposure.

America’s is an Equal Employment Opportunity employer.