Transportation Operations Coordinator

Z66 Auto Auction LLC; Tulsa (OK); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits package

Generous paid time off

Paid holidays

Matching 401(k)

Job summary

America’s Auto Auction (Oklahoma) is seeking a Transportation Operations Assistant to provide administrative and coordination support to the Transportation department. You will assist with scheduling, documentation, reporting, and communications related to vehicle transport, while maintaining accurate records and supporting efficient operations.

The role emphasizes compliance, customer service, and collaboration with internal teams and drivers to ensure timely pickups and deliveries.

Qualifications

• Requires high school diploma or equivalent.
• Experience in transportation, logistics, dispatch, fleet operations is a plus.
• Must be at least 21 years old and have a valid driver’s license.
• Ability to pass pre-employment screening.

Responsibilities

• Supports transportation scheduling and coordination by assisting with daily route assignments, driver communication, and delivery tracking.
• Maintains transportation documentation including load records, delivery confirmations, pickup logs, and vehicle condition reports.
• Coordinates internally with Auction Operations, Sales, and Customer Service to ensure transportation requests and priorities are executed accurately.
• Communicates with dealers, customers, and internal stakeholders to confirm pickup/delivery details and resolve scheduling issues.
• Tracks transportation activity in systems and spreadsheets, ensuring accurate entry of route updates and delivery status.
• Supports compliance and recordkeeping requirements, including maintaining organized files for DOT-related documentation as required.
• Assists with processing transportation-related invoices, paperwork reconciliation, and vendor documentation as assigned.
• Prepares regular reporting for leadership, including delivery performance, outstanding requests, and operational summaries.
• Supports department organization by maintaining supplies, documentation templates, and process tools used by drivers and transportation staff.
• Performs other duties as assigned.

Skills

Admin coordination

Communication

Attention to detail

Time management

Problem solving

Teamwork

MS Office

Data tracking

Confidentiality

Education

High school diploma

Tools

Spreadsheets

Job description

America’s Auto Auction (Oklahoma) is seeking a Transportation Operations Assistant to provide administrative and coordination support to the Transportation department. You will assist with scheduling, documentation, reporting, and communications related to vehicle transport, while maintaining accurate records and supporting efficient operations.

The role emphasizes compliance, customer service, and collaboration with internal teams and drivers to ensure timely pickups and deliveries.