Auction Operations Administrative Assistant

Americasaa; Moody (AL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits package

Generous paid time off

Paid holidays

401(k) matching

Career growth

Job summary

America’s Auto Auction – Birmingham in Moody, AL seeks a detailed Administrative Assistant to coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations. The role suits someone who thrives in a fast-paced environment and delivers excellent customer service across departments.

The position offers a Monday–Friday schedule with no nights or weekends, comprehensive benefits, and growth potential within a growing international auction company.

Qualifications

• 2+ years of administrative experience.
• Excellent customer service and communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate and support weekly Lease/Bank and Damaged & Disabled sale operations.
• Enter and maintain accurate vehicle, pricing, and inventory information in company systems.
• Review and verify vehicle files, sale eligibility, and supporting documentation.
• Partner with the Title Department to ensure titles and required paperwork are received and processed timely.
• Investigate discrepancies, resolve inventory issues, and reconcile sale information.
• Communicate with customers and internal departments regarding sale schedules and vehicle status.
• Collaborate with Accounting on balancing sales and post-sale invoicing activities.
• Provide administrative and clerical support, including special projects and reporting as needed.
• Assist in maintaining efficient workflows that support a successful auction experience.

Skills

Customer service

Communication skills

Multitasking

Detail-oriented

Organizational skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

America’s Auto Auction – Birmingham in Moody, AL seeks a detailed Administrative Assistant to coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations. The role suits someone who thrives in a fast-paced environment and delivers excellent customer service across departments.

The position offers a Monday–Friday schedule with no nights or weekends, comprehensive benefits, and growth potential within a growing international auction company.