Auction Office Specialist

Carvana; York (York County); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Competitive Pay

Quality Benefits

Holiday and Paid Time Off

Education and Equipment Reimbursement

Matching 401(k)

Career Path Opportunities

And More!

Job summary

ADESA, a Carvana-owned company, is seeking an Office Administrator to provide administrative support for auction processes in a customer-facing environment. You will be the first point of contact for visitors at the site and assist with dealer registration and payments.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced setting. Notary certification is preferred, as is prior office experience.

Qualifications

• High School diploma or GED preferred.
• Notary certification preferred.
• 1 year of office environment experience preferred.
• Must be 18+ and have a valid driver’s license.
• Able to safely drive a variety of vehicles.
• Proficiency with computer systems and applications.

Responsibilities

• Be the first point of contact for onsite visitors, guides and directs visitors as needed.
• Assist customers at the front counter, dealer registration, and obtain bidder badges.
• Receive, sort, and distribute mail; prepare and mail statements, invoices, and other documents.
• Review, scan, upload, and distribute documents including confidential items and PII.
• Enter and update information in internal databases; reconcile P-card transactions.
• Process customer payments (check, ACH/EFT, wire) and verify floor plan payments.
• Make outbound calls to customers about payment status and collections.
• Assist with SOX compliance audits and reporting.

Skills

Team player

Customer service

Analytical thinking

Organizational skills

Safety focus

Multitasking

Fast-paced environment

Verbal and written communication

Data entry

Education

High School diploma or GED

Notary certification (preferred)

Office environment experience (1 year)

Valid driver's license

Job description

ADESA, a Carvana-owned company, is seeking an Office Administrator to provide administrative support for auction processes in a customer-facing environment. You will be the first point of contact for visitors at the site and assist with dealer registration and payments.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced setting. Notary certification is preferred, as is prior office experience.