Attendance Secretary (Job Grade 2)

Allentown School District; Allentown (Lehigh County); On-site; USD 24,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown School District is seeking an Attendance Secretary to support administrative operations. The role involves handling schedules, communications, and confidential HR information, while maintaining accuracy in clerical tasks and data management.

Proficiency in MS Office is essential, with a focus on spreadsheets and word processing. A strong record of reliable performance and required clearances are mandatory.

Qualifications

• Two to three years of related experience and/or training.
• Maintain strict confidentiality of HR information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Perform arithmetic using whole numbers, fractions, and decimals.
• Follow instructions written or oral or in diagram form.
• Access the Internet to collect and analyze research on documents and procedures from other districts.
• Proficiency in Microsoft Office, especially Excel and Word.
• Satisfactory work performance history.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential duties; accommodations may be made for disabilities.
• Ability to accept additional duties as determined by supervisor.

Responsibilities

• Schedules appointments, gives information to callers, and relieves officials of clerical work and administrative detail.
• Reads and routes incoming mail; maintains records; organizes and maintains file system.
• Answers supervisor's calls, screens calls, and arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets visitors and guides them to appropriate areas.
• Arranges travel schedules and reservations.
• Performs secretarial duties as assigned by the supervisor.
• Coordinates meetings, prepares agendas, reserves facilities, and records minutes.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Maintains supervisor's budget.
• Performs additional tasks as assigned by supervisor.

Skills

Experience

Confidentiality

Reading skills

Math skills

Task execution

Research skills

MS Office

Performance history

Clearances

Job duties

Accommodations

Flexibility

Tools

MS Office

Job description

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily. The requirements listed below are representative of the required knowledge, skills, and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to perform additional or alternatives to the above qualifications, as determined appropriate and acceptable by the board or superintendent.

Attendance Secretary

Starting Salary: $26,609

Qualifications

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily. The requirements listed below are representative of the required knowledge, skills, and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to perform additional or alternatives to the above qualifications, as determined appropriate and acceptable by the board or superintendent.

Summary

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and administrative detail by performing the following duties.

Essential Duties And Responsibilities

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records.
• Organizes and maintains file system, and files correspondence and other records for supervisor.
• Answers and screens supervisor's telephone calls, and arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations.
• Performs secretarial duties and responsibilities as assigned by the supervisor.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Maintains supervisor's budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

The Allentown School District offers a comprehensive benefits package to those who qualify.

This may include*

• Medical Insurance
• Dental Insurance
• Vision Reimbursement
• Tuition Reimbursement
• Personal and Sick time
• PSERS Retirement Fund
• Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.