Attendance & Data Coordinator

Oakland Technical High School; Oakland (CA); On-site; USD 23,000 - 31,000; Part time

Job summary

Oakland Unified School District, serving Oakland Technical High School in Oakland, CA, is seeking an Attendance Specialist for 0.5 FTE. The role focuses on attendance accounting, data entry, and communicating with families to verify absences.

Position supports school attendance records, ADA reporting, and collaboration with administrators. The ideal candidate will have a high school diploma, clerical experience, and proficiency with Microsoft Office.

Qualifications

• Graduation from high school and one year of general clerical experience involving public contact or any combination of education, training and/or experience equaling one year.
• Experience with computers and other office equipment required
• Data entry skills required

Responsibilities

• Perform a variety of duties related to attendance accounting and record-keeping at an assigned school-site; provide for accurate reporting for daily attendance of students; monitor the submission of student attendance electronically by teachers; process and verify student absence information from parents and/or guardians.
• Accurately input attendance data in the assigned student information system; generate and interpret daily and weekly attendance reports including mandated monthly Average Daily Attendance (ADA) reports.
• Verify unverified absences; input valid student absence information from parents and/or guardians; issue admittance forms to students who are late or are returning after an absence; input reason for absence or late arrival into computerized system as well as maintaining paper documentation.
• Communicate with students and parents regarding attendance and related issues; place and receive phone calls, and receive notes regarding student absences; record receipt of notes and incoming telephone calls.
• Assure students, parents, and/or guardians deliver absence verification notes to attendance offices; contact parents or guardians if unverified absences have not been cleared.
• Assist administrators in identifying students with frequent absenteeism; generate reports to determine student attendance trends that need to be addressed and report to your Attendance Team and/or administrator.
• Issue off-ground passes and admittance slips to students with a valid note from parents or guardians.
• Answer telephones and greet visitors; direct inquiries and visitors to the proper person or office; provide student attendance information to staff, parents and outside agencies when approved; respond to complex and difficult questions; deliver messages from parents to students as necessary; make phone calls to request or provide information as directed; provide information concerning policies and procedures.
• Operate standard office equipment such as copiers, computers (Windows and/or Apple operating systems), and various telephone systems.
• Support the front office when necessary including counter help, typing, filing, scheduling appointments, duplicating and maintaining school records; prepare and type letters, forms, records, reports, bulletins, handbooks, and other documents; duplicate a variety of materials; may receive, open and distribute mail.
• Collaborate in coordinating office activities to reduce administrative detail for assigned supervisor and other certificated and classified staff; prepare and maintain files and logs.
• Maintain confidentiality of sensitive and privileged information.
• Attend a variety of meetings, trainings and conferences related to assigned duties.
• Perform related duties as assigned.

Skills

Data entry

Typing

Microsoft Office

Communication

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Oakland Unified School District, serving Oakland Technical High School in Oakland, CA, is seeking an Attendance Specialist for 0.5 FTE. The role focuses on attendance accounting, data entry, and communicating with families to verify absences.

Position supports school attendance records, ADA reporting, and collaboration with administrators. The ideal candidate will have a high school diploma, clerical experience, and proficiency with Microsoft Office.