Athletics Administrative Assistant - Basketball Programs

Murray-State-University; Murray (KY); On-site; USD 21,000 - 26,000; Full time

Job summary

Murray State University in Murray, KY is seeking an Administrative Assistant II to provide high-level administrative and operational support to the Athletics Internal Operations department, primarily for the Men’s and Women’s basketball programs.

The role organizes meetings, coordinates travel and events, manages calendars, processes budgets, and serves as the first point of contact for the basketball office.

Qualifications

• Two years of college required.
• Three years of administrative experience required; additional college education and related work experience may be exchanged year-for-year to meet qualifications.
• Must possess excellent typing, office procedure, organization, interpersonal, and communication skills.
• Must be able to work with a variety of people.
• The ability to multi-task is critical.
• Keyboarding, filing, MS Office Suite programs; bookkeeping may be required.
• Excellent organizational skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment

Responsibilities

• Directly partners with the athletic department’s Executive Team to ensure effective communication and collaboration on all men’s and women’s basketball administrative issues
• Prioritizes and arranges meetings, conferences, and appointments with key departmental units and leadership, while ensuring Head Coach is available as needed.
• Assists with operational budget planning and fulfillment
• Assist the head coach in the completion and submission of necessary NCAA Compliance documents
• Assist with the coordination of recruiting activities, including itineraries, official/unofficial visits, and recruiting mailing in compliance with NCAA rules
• Process travel paperwork for recruiting, assist with purchasing card statements, and reimbursements for football staff
• Assist the Athletics Business Office with any needs, including processing invoices, requisitions, and budget tracking as assigned
• Build, monitor, and communicate calendars of all team activities
• Could have duties for both home and away contests
• Support the planning and execution of basketball-related events, such as banquets, alumni functions, and community outreach
• Serve as the first point of contact for the basketball office, greeting visitors, answering phones, and responding to inquiries
• Supervise any federal or university student workers
• Prepare, proofread, and distribute correspondence, reports and meeting materials
• Maintain departmental records and files
• Maintain office supplies and overall organization of the basketball administrative space
• Other duties as assigned

Skills

Administrative experience

Typing

MS Office

Organization

Communication

Multitasking

Interpersonal skills

Team-oriented

Education

Two years of college

Bachelor’s degree preferred

Tools

MS Office Suite

Job description

Murray State University in Murray, KY is seeking an Administrative Assistant II to provide high-level administrative and operational support to the Athletics Internal Operations department, primarily for the Men’s and Women’s basketball programs.

The role organizes meetings, coordinates travel and events, manages calendars, processes budgets, and serves as the first point of contact for the basketball office.