Administrative Assistant II

Murray-State-University; Murray (KY); On-site; USD 21,000 - 26,000; Full time

Job summary

Murray State University in Murray, KY is seeking an Administrative Assistant II to provide high-level administrative and operational support to the Athletics Internal Operations department, primarily for the Men’s and Women’s basketball programs.

The role organizes meetings, coordinates travel and events, manages calendars, processes budgets, and serves as the first point of contact for the basketball office.

Qualifications

• Two years of college required.
• Three years of administrative experience required; additional college education and related work experience may be exchanged year-for-year to meet qualifications.
• Must possess excellent typing, office procedure, organization, interpersonal, and communication skills.
• Must be able to work with a variety of people.
• The ability to multi-task is critical.
• Keyboarding, filing, MS Office Suite programs; bookkeeping may be required.
• Excellent organizational skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment

Responsibilities

• Directly partners with the athletic department’s Executive Team to ensure effective communication and collaboration on all men’s and women’s basketball administrative issues
• Prioritizes and arranges meetings, conferences, and appointments with key departmental units and leadership, while ensuring Head Coach is available as needed.
• Assists with operational budget planning and fulfillment
• Assist the head coach in the completion and submission of necessary NCAA Compliance documents
• Assist with the coordination of recruiting activities, including itineraries, official/unofficial visits, and recruiting mailing in compliance with NCAA rules
• Process travel paperwork for recruiting, assist with purchasing card statements, and reimbursements for football staff
• Assist the Athletics Business Office with any needs, including processing invoices, requisitions, and budget tracking as assigned
• Build, monitor, and communicate calendars of all team activities
• Could have duties for both home and away contests
• Support the planning and execution of basketball-related events, such as banquets, alumni functions, and community outreach
• Serve as the first point of contact for the basketball office, greeting visitors, answering phones, and responding to inquiries
• Supervise any federal or university student workers
• Prepare, proofread, and distribute correspondence, reports and meeting materials
• Maintain departmental records and files
• Maintain office supplies and overall organization of the basketball administrative space
• Other duties as assigned

Skills

Administrative experience

Typing

MS Office

Organization

Communication

Multitasking

Interpersonal skills

Team-oriented

Education

Two years of college

Bachelor’s degree preferred

Tools

MS Office Suite

Job description

Posting Number:

20270042NE

Job Title:

Administrative Assistant II

Number of Vacancies:

1

About Murray State:

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits:

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment:

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment:

Regular Full-Time

Work Location:

Murray, KY

Employment Term:

12 Months

Position Type:

Staff - Non-Exempt (Hourly)

Department:

Athletics Internal Operations

Summary of Job Duties and Responsibilities:

Provides high-level administrative and operational support to the Men’s and Women’s basketball programs. This position serves as the primary point of contact for internal and external inquiries, manages day-to-day office operations, and assists with scheduling, communications, and event coordination.

Responsibilities & Duties

• Directly partners with the athletic department’s Executive Team to ensure effective communication and collaboration on all men’s and women’s basketball administrative issues
• Prioritizes and arranges meetings, conferences, and appointments with key departmental units and leadership, while ensuring Head Coach is available as needed.
• Assists with operational budget planning and fulfillment
• Assist the head coach in the completion and submission of necessary NCAA Compliance documents
• Assist with the coordination of recruiting activities, including itineraries, official/unofficial visits, and recruiting mailing in compliance with NCAA rules
• Process travel paperwork for recruiting, assist with purchasing card statements, and reimbursements for football staff
• Assist the Athletics Business Office with any needs, including processing invoices, requisitions, and budget tracking as assigned
• Build, monitor, and communicate calendars of all team activities
• Could have duties for both home and away contests
• Support the planning and execution of basketball-related events, such as banquets, alumni functions, and community outreach
• Serve as the first point of contact for the basketball office, greeting visitors, answering phones, and responding to inquiries
• Supervise any federal or university student workers
• Prepare, proofread, and distribute correspondence, reports and meeting materials
• Maintain departmental records and files
• Maintain office supplies and overall organization of the basketball administrative space
• Other duties as assigned

Minimum Education Requirements:

• Two years of college.

Minimum Experience and Skill Requirements:

• Three years of Administrative experience required. Additional college education and related work experience may be exchanged year-for-year to meet qualifications.
• Must possess excellent typing, office procedure, organization, interpersonal, and communication skills.
• Must be able to work with a variety of people.
• The ability to multi-task is critical.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.
• Excellent organizational skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment

Preferred Education and/or Experience Qualifications:

• Bachelor’s Degree preferred.

Posting Date:

10/06/2026

Closing Date:

10/20/2026

Open Until Filled:

No

Hourly Rate/Annual Salary:

$15.19 (Additional pay dependent upon qualifications)

Staff Grade:

103

Work Hours:

• Normal working hours.

Physical Demands:

• Normal for office environment.