Athletics Admin Assistant: Scheduling & Events

Mehlville High School; St. Louis (MO); On-site; USD 22,000 - 32,000; Full time

Job summary

Mehlville High School in Missouri seeks an Administrative Assistant to support the Athletic Director throughout the 12-month school year. The role coordinates sports events, maintains calendars and budgets, and liaises with students, staff, and the community.

The ideal candidate has a high school diploma and 2–5 years of related clerical experience, with strong organizational, communication, and budget skills. Weekend/evening event coverage may be required.

Qualifications

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Citizenship, residency or work visa required

Responsibilities

• Performs miscellaneous clerical/secretarial duties including copying, scanning files, creating PDF files.
• Serves as liaison between the District and students, teachers, parents and the community.
• Schedules sporting events within the District.
• Maintains athletic website, building’s athletic and activities calendar, and social media.
• Coordinates and contracts for transportation to and from sporting events.
• Monitors the Athletic department budget, team activity accounts and concessions.
• Organizes and orders supplies, equipment, concession orders, purchases, inventory, and money boxes.
• Creates purchase orders in SISFin for invoices and purchases, maintains and reconciles monthly credit card purchases and bank deposits.
• Coordinates and contracts with sporting officials.
• Schedules workers for sporting events.
• Maintains records and documentation for the athletic department.
• Obtains required information and creates rosters.
• Coordinates the coach’s evaluation process.
• Completes online registration for student athletes.
• Assists with the Special Olympics and maintains a budget.

Skills

Organizational skills

Communication

Budget monitoring

Education

High school diploma or equivalent

Tools

SISFin

Job description

Mehlville High School in Missouri seeks an Administrative Assistant to support the Athletic Director throughout the 12-month school year. The role coordinates sports events, maintains calendars and budgets, and liaises with students, staff, and the community.

The ideal candidate has a high school diploma and 2–5 years of related clerical experience, with strong organizational, communication, and budget skills. Weekend/evening event coverage may be required.