Administrative Assistant - Athletic Director - Mehlville High School

Mehlville High School; St. Louis (MO); On-site; USD 22,000 - 32,000; Full time

Job summary

Mehlville High School in Missouri seeks an Administrative Assistant to support the Athletic Director throughout the 12-month school year. The role coordinates sports events, maintains calendars and budgets, and liaises with students, staff, and the community.

The ideal candidate has a high school diploma and 2–5 years of related clerical experience, with strong organizational, communication, and budget skills. Weekend/evening event coverage may be required.

Qualifications

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Citizenship, residency or work visa required

Responsibilities

• Performs miscellaneous clerical/secretarial duties including copying, scanning files, creating PDF files.
• Serves as liaison between the District and students, teachers, parents and the community.
• Schedules sporting events within the District.
• Maintains athletic website, building’s athletic and activities calendar, and social media.
• Coordinates and contracts for transportation to and from sporting events.
• Monitors the Athletic department budget, team activity accounts and concessions.
• Organizes and orders supplies, equipment, concession orders, purchases, inventory, and money boxes.
• Creates purchase orders in SISFin for invoices and purchases, maintains and reconciles monthly credit card purchases and bank deposits.
• Coordinates and contracts with sporting officials.
• Schedules workers for sporting events.
• Maintains records and documentation for the athletic department.
• Obtains required information and creates rosters.
• Coordinates the coach’s evaluation process.
• Completes online registration for student athletes.
• Assists with the Special Olympics and maintains a budget.

Skills

Organizational skills

Communication

Budget monitoring

Education

High school diploma or equivalent

Tools

SISFin

Job description

Administrative Assistant - Athletic Director - Mehlville High School

Job Description

Administrative Assistant – Athletic Director

Mehlville High School

12 Month Position

Position Summary: Responsible for coordinating and scheduling sporting events throughout the District. Monitors the departmental budget and performs other miscellaneous clerical duties.

Education and Experience:

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.

Essential Job Functions

include the following:

Other Duties May Be Assigned

• Performs miscellaneous clerical/secretarial duties including copying, scanning files, creating PDF files, etc.
• Serves as liaison between the District and students, teachers, parents and the community.
• Schedules sporting events within the District.
• Maintains athletic website, building’s athletic and activities calendar, and social media.
• Coordinates and contracts for transportation to and from sporting events.
• Monitors the Athletic department budget, team activity accounts and concessions.
• Organizes and orders supplies, equipment, concession orders, purchases, inventory, and money boxes.
• Creates purchase orders in SISFin for invoices and purchases, maintains and reconciles monthly credit card purchases and bank deposits.
• Supplies money boxes for ticket sellers at home games, prepares and copies rosters for both teams.
• Coordinates and contracts with sporting officials.
• Schedules workers for sporting events.
• Maintains records and documentation for the athletic department.
• Obtains required information and creates rosters.
• Coordinates the coach’s evaluation process.
• Completes online registration for student athletes.
• Assists with the Special Olympics and maintains a budget.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027 Classified Salary Schedule ; Office Personnel

Starting Pay: $19.49 per hour

APPLICATION DEADLINE: Open Until Filled

Position Type: Full-Time

Salary: $19.49 Per Hour

Job Categories:

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Secretary

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

We appreciate your interest in Mehlville School District!

Administrative Assistant - Athletic Director - Mehlville High School

Mehlville R-9 School District Mehlville High School - St. Louis, Missouri Open in Google Maps

This job is also posted in Mehlville R-9 School District

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required