Athletic Facilities Events Coordinator — On-Campus Operations

UT Tyler; San Antonio (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Athletics Facilities Event Coordinator II to oversee daily operations of athletics events and facilities.

This role handles event operations, staffing, budgeting, and on-campus/off-site coordination, with early-morning, evening, and weekend duties, ensuring safety and compliance. High school diploma and 5 years related experience are required; background check and U.S. work eligibility are required.

Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Handles facility operations, supervision of events, and coordinating all aspects of event operations and asset security in compliance with University and Athletics Department policies and procedures.
• Provides early morning, evening, and weekend operations management and administration of Athletic facilities.
• Initiates, plans, schedules, and manages on and off-site university events to include coordination/procuring of location, facilities, technical services, supplies marketing, publicity, and personnel.
• Assists with event set-ups and teardowns as needed.
• Hires, trains, schedules, and supervises full-time Athletics Facilities Event Coordinator I position and student workers.
• Reconciles student wages account monthly.
• Ensures sufficient support personnel are trained, scheduled, and available.
• Develops and manages budgets for internal and external events.
• Leads the security of Athletic facilities.
• Maintains University Athletics relations with on- and off-campus departments and service providers.
• Assists with the repair of equipment and some facility maintenance.
• Assists with tracking maintenance costs and budgeting.
• Maintains responsibility for university assets by using discretion and independent judgment when necessary to ensure efficient and appropriate operations of all Athletics on-campus events and facilities.
• Assists with department projects.
• Prepares ad-hoc reports and researches on potential facility trends and upgrades.
• Keeps up-to-date on best practices in event and facility management.
• Performs other duties as assigned.

Skills

Communication skills

Group coordination

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

POS terminals

Audio/visual equipment

Job description

The University of Texas at San Antonio is seeking an Athletics Facilities Event Coordinator II to oversee daily operations of athletics events and facilities.

This role handles event operations, staffing, budgeting, and on-campus/off-site coordination, with early-morning, evening, and weekend duties, ensuring safety and compliance. High school diploma and 5 years related experience are required; background check and U.S. work eligibility are required.