Events Manager, Student Union

University of Texas at San Antonio; San Antonio (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

University of Texas at San Antonio seeks an Events Manager for the Student Union to plan and coordinate operations for events, supervise staff, and ensure seamless campus and external events. The role focuses on scheduling, logistics, and delivering exceptional service for university functions.

The ideal candidate will bring event management expertise, strong customer service, and the ability to manage multiple priorities in a dynamic university setting, working primarily on campus with

Qualifications

• High School Diploma.Paraprofessional experience preferred.
• Three (3) years of related work experience.
• Must be able to maintain the security and integrity of UT San Antonio infrastructure per Texas EO-GA-48.

Responsibilities

• Initiates, plans, schedules, and manages university events for internal and external clients, coordinating location, facilities, audiovisual, technical services, supplies, and personnel.
• Collaborates with staff and clients to establish event goals and objectives; develops procedures; manages timelines; creates task assignments; proposes resources.
• Coordinates financial transactions including invoicing and building use agreements; monitors accounts for events.

Skills

Event Management

Logistics Management

Contract Management

Budget Management

Customer Relationship Management

Data Analysis

Leadership Development

Training and Development

Student Staff Supervision

Education

High School Diploma

Tools

Encoura Engaged

25Live

Social Tables

College Net 25Live

Job description

Events Manager, Student Union

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16690

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $40,320 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 11/16/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Event Manager plans and coordinatessupport operations for Student Union Event Services. This positionis responsible for scheduling and supervision of events andcoordinating technical, physical and other required support forStudent Union and main & downtown campus events.

Core Responsibilities

1. Initiates, plans, schedules, and manages university events forinternal and external clients, to include coordination of location,facilities, audio visual, technical services, supplies, andpersonnel.
2. Collaborates with staff and clients to establish event goalsand objectives; develops and recommends event operating procedures;establishes and manages event planning timelines; creates taskassignments; and proposes resources needed to execute event.
3. Coordinates financial transactions, including invoicing,billing, and building use agreements. Monitors accounts forevents.
4. Acts as a liaison with internal and external customers andagencies to coordinate and facilitate co-sponsored events.
5. Communicates, maintains, and develops lasting relationshipswith clients.
6. Communicates information regarding facility use, programoperations, and campus policies, regulations and procedures tocustomers and the University community.
7. Holds preparation meetings with all necessary team members toensure event success and review required tasks.
8. Troubleshoots and resolves issues during events. Provideson-site management for conferences and special events to ensurequality service and smooth operations.
9. Ensures impressive and excellent customer service and qualitydelivery of projects.
10. Addresses special service requests or policy deviations andrepresent University Events at meetings with customers, both on andoff campus.
11. Identifies opportunities to develop and improve processes toenhance efficiency in company event planning and event executionprocesses.
12. Prepares reports and statistical information.
13. Member of the Expressive Activity Representative team andobserves campus internal and external free speech activities.
14. Assists with special projects with Event Services AssistantDirector and acts as an Event Services representative in specialmeetings.
15. Recruits, hires, trains, supervises, evaluates, and develops ateam of student employees supporting event management, facilityoperations, and customer service functions.
16. Develops and implements comprehensive onboarding and ongoingtraining programs for student staff related to event operations,facility procedures, safety protocols, customer service standards,and leadership development.
17. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Three (3) years of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Experience in Student EngagementPlatforms (i.e. Encoura Engaged, Event Reservation software (i.e.College Net 25Live) and Social Tables.
• Excellent time management and customer service skills
• Self-starter with strong project management skills.
• Able to effectively manage multiple priorities to successfullycoordinate complex logistics for events within fiscal and timeconstraints.

Knowledge, Skills, and Abilities

• Event Management
• Logistics Management
• Contract Management
• Budget Management
• Customer Relationship Management
• Influencer Marketing
• Customer Experience Management
• Data Analysis
• Account Based Marketing
• Student Staff Supervision
• Training and Development
• Leadership Development

Working Conditions

• Office Environment. Ability to travel to and from meetings,training sessions or other business-related events. After hours andweekend work is required on an occasional basis. Occasional afterhours and weekend work or overtime may be required.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary,if walking and standing are required, only occasionally. Exerts upto 10 lbs. of force occasionally.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Aff