Athletics Facilities Event Coordinator II

University of Texas at San Antonio; San Antonio (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

The University of Texas at San Antonio (UTSA) seeks an Athletics Facilities Event Coordinator II to manage daily operations of athletic events and facilities on campus. This role oversees events, security, staffing, and budgeting, ensuring compliance with university policies and coordinating with campus partners.

Responsibilities include planning on- and off-site events, supervising staff, coordinating facilities and services, and maintaining asset integrity to support UTSA Athletics operations.

Qualifications

• High School Diploma or equivalent required.
• Minimum 5 years of related work experience.
• May require the ability to maintain security and integrity of UT San Antonio per policy.

Responsibilities

• Oversee facility operations, event supervision, and asset security per university and Athletics Dept. policies.
• Provide early morning, evening, and weekend operations management of athletic facilities.
• Plan, schedule, and manage on- and off-site university events, coordinating location, facilities, services, and personnel.
• Assist with event setup and teardown as needed.
• Develop and manage budgets for internal and external events.

Skills

Event coordination

Staff supervision

Budget planning

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

POS terminals

AV equipment

Job description

Athletics Facilities Event Coordinator II

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16734

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $40,560 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on the listed close date. At thediscretion of the hiring department, this posting may close once asufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Athletic Facilities Event Coordinator IIprovides daily operations management and administration of theAthletics events and facilities.

Core Responsibilities

1. Handles facility operations, supervision of events, andcoordinating all aspects of event operations and asset security incompliance with University and Athletics Department policies andprocedures.
2. Provides early morning, evening, and weekend operationsmanagement and administration of Athletic facilities.
3. Initiates, plans, schedules, and manages on and off-siteuniversity events to include coordination/procuring of location,facilities, technical services, supplies marketing, publicity, andpersonnel.
4. Assists with event set-ups and teardowns as needed.
5. Hires, trains, schedules, and supervises full-time AthleticsFacilities Event Coordinator I position and student workers.
6. Reconciles student wages account monthly.
7. Ensures sufficient support personnel are trained, scheduled,and available.
8. Develops and manages budgets for internal and externalevents.
9. Leads the security of Athletic facilities.
10. Maintains University Athletics relations with on- andoff-campus departments and service providers.
11. Assists with the repair of equipment and some facilitymaintenance.
12. Assists with tracking maintenance costs and budgeting.
13. Maintains responsibility for university assets by usingdiscretion and independent judgment when necessary to ensureefficient and appropriate operations of all Athletics on-campusevents and facilities.
14. Assists with department projects.
15. Prepares ad-hoc reports and researches on potential facilitytrends and upgrades.
16. Keeps up-to-date on best practices in event and facilitymanagement.
17. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in arelated field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Excellent written and oral skills and the ability to work withvarious groups.
• Working knowledge of PC hardware and Microsoft Word, Excel, andOutlook software.
• Working knowledge of point-of-sale terminals and audio/visualequipment, including building-wide sound systems, DVD players,audio and video tapes, and CDs.

Working Conditions

• Work will be conducted in the office and on indoor and outdoorplaying courts and fields. Ability to travel to and from meetings,training sessions, or other business-related events. May be exposedto standing for long hours and working in adverse weather. Mayinvolve work as a member of the skeleton crew during universityholidays.

Physical Demands

• Ability to work with equipment and perform these tasks,including but not limited to audio/visual equipment, lightmaintenance, climbing ladders, assisting with event set-up oftables, chairs, stage and sound, and rearranging fitnesssequipment.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affineante Action Program in compliance with allgovernment requirements to ensure nondiscrimination.