Special Events & Operations Coordinator

USTA National Campus; Orlando (FL); On-site; USD 22,000 - 23,000; Full time

Job summary

USTA National Campus is seeking an on-site events coordinator to support daily facility operations and manage event logistics for National Campus events. The role involves serving as the primary on-site Special Events contact, coordinating setup, catering, and on-site needs, and ensuring excellent execution from start to finish.

The position requires strong communication, organization, and teamwork skills, with weekend availability for event schedules.

Qualifications

• Proficiency with Google Workspace (Docs, Sheets, Forms, Slides).
• Experience communicating with colleagues, event organizers, participants, and partners.

Responsibilities

• Support daily facility operations and administrative needs for the National Campus.
• Serve as the primary on-site Special Events team contact for assigned events, ensuring successful execution.
• Coordinate event-day logistics: setup, on-site needs, communications with organizers and participants, collaboration with Courts & Grounds team and MOD.
• Provide timely event updates via Campus Update chat and other channels.
• Assist with meetings hosted at the National Campus to ensure a high-quality experience for attendees.
• Coordinate meeting logistics: room setup/breakdown, food and beverage orders, on-site quality control for spaces.
• Support planning, coordination, and execution of National Campus special events.
• Assist Special Events with event proposals, contracts, site inspections, pre-event meetings, and planning activities.
• Provide operational/logistical support for community and partnership events.
• Collaborate cross-functionally with campus departments to support operational needs and event success.
• Perform other duties as assigned.

Skills

Google Workspace

Serve Tennis

Monday.com

Verbal communication

Written communication

Interpersonal communication

Detail-oriented

Highly organized

Tools

Google Workspace

Serve Tennis

Monday.com

Job description

USTA National Campus is seeking an on-site events coordinator to support daily facility operations and manage event logistics for National Campus events. The role involves serving as the primary on-site Special Events contact, coordinating setup, catering, and on-site needs, and ensuring excellent execution from start to finish.

The position requires strong communication, organization, and teamwork skills, with weekend availability for event schedules.