Association Property Assistant - Commercial Real Estate

MPV Properties, LLC; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

A commercial real estate firm in Charlotte is seeking an Association Property Assistant. In this entry-level position, you will handle administrative functions related to the daily operations of the association portfolio and provide project support. Responsibilities include managing work orders, coordinating vendor services, and maintaining logs and reports. The ideal candidate should have strong interpersonal and organizational skills, and familiarity with associations is required. This is a full-time position in the Sales and Management function.

Qualifications

• Familiarity with associations required.
• Degree preferred.

Responsibilities

• Manage and track association work orders in ANGUS.
• Initiate vendor dispatch for service requests.
• Log operating property work orders in ANGUS system.
• Coordinate vendor and owner access for services.
• Follow up with vendors for work order completion.
• Prepare property work order reports for inspections.
• Maintain preventative maintenance tracking in ANGUS.
• Maintain logs for Roof, Fire/Life Safety, Backflow, Extinguisher, Elevator, Lighting
• Manage building access control system updates
• Review Day Porter Reports for ANGUS input
• Maintain vendor contract and renewal spreadsheets
• Maintain Association Property Recurring Charges Log
• Maintain Property Information Spreadsheets
• Handle utility transfers as needed
• Association notice communications as needed
• Provide support to Senior Association Manager and Director of Associations
• Other tasks as assigned

Skills

Strong interpersonal skills

Organizational skills

Education

Degree Preferred

Job description

MPV Properties is seeking an Association Property Assistant. This position is responsible for handling administrative functions relating to the daily operation of the commercial Association Portfolio and project support to the Association Operations team. MPV Properties is one of the Charlotte area’s leading commercial real estate firms offering office, industrial, retail and land brokerage, development, and property management services, and has been named a Top Workplace for the past 11 years.

Responsibilities

• Association work order management and tracking in ANGUS
• Initiate vendor dispatch for all service requests
• Log operating property work orders in ANGUS system
• Coordinate access between vendors and owners for service
• Follow up with vendors to ensure completion of work orders to close out
• Prepare property work order reports for weekly inspections and as requested
• Maintain preventative maintenance tracking in ANGUS
• Maintain logs and schedule Roof, Fire/Life Safety, Backflow, Extinguisher, Elevator, Lighting, Sweeping, and Pressure Washing
• Building access control system management and updates
• Review Day Porter Reports for ANGUS Input
• Maintain vendor contract and renewal spreadsheets
• Maintain Association Property Recurring Charges Log
• Maintain Property Information Spreadsheets
• Handle utility transfers as needed
• Association notice communications as needed
• Provide support to Senior Association Manager and Director of Associations as needed
• Other tasks as assigned

Skills Required

Strong interpersonal and organizational skills

Qualifications

Familiarity with associations required

Degree Preferred

Seniority level

Entry level

Employment type

Full-time

Job function

Sales and Management