Association Administrator & Projects Coordinator

The Management Group; Portland, Northern (OR, KY); Hybrid; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) match

Paid vacation & sick leave

Certifications training

Life insurance

Volunteer program

Flexible spending accounts

Short-term disability

Job summary

AMS | Association Management Services NW in Portland, OR is seeking an Association Administrator to support our Association Business Managers and service homeowner associations throughout the Portland area. This full-time role emphasizes organization, communication, and behind-the-scenes operations.

You will handle daily administrative tasks, prepare documents, coordinate vendor requests, and help maintain accurate records while delivering outstanding customer service to communities and boards.

Qualifications

• Previous administrative experience.
• Strong organization and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional written and verbal communication.
• Experience with Microsoft Office (Outlook, Word, Excel).
• Positive attitude and willingness to learn.

Responsibilities

• Support multiple Association Business Managers with daily administrative tasks.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation.
• Maintain accurate records and keep projects organized.
• Help ensure our communities receive outstanding customer service.

Skills

Administrative experience

Organization & time management

Task prioritization

Communication skills

Microsoft Office

Positive attitude

Tools

Microsoft Office

Job description

AMS | Association Management Services NW in Portland, OR is seeking an Association Administrator to support our Association Business Managers and service homeowner associations throughout the Portland area. This full-time role emphasizes organization, communication, and behind-the-scenes operations.

You will handle daily administrative tasks, prepare documents, coordinate vendor requests, and help maintain accurate records while delivering outstanding customer service to communities and boards.