Association Administrative Assistant — Detail‑Oriented Support

CM; Fort Walton Beach (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

8 Paid Holidays

Vacation, Personal, and Sick time off

Job summary

CM in Fort Walton Beach, FL is seeking an on-site Administrative Assistant to support the Association Manager with daily office tasks and resident services.

Responsibilities include filing, document preparation, account information research, and processing reports. Proficiency in Microsoft Office and Outlook is required, along with strong communication and organizational skills; bachelor’s degree preferred.

Qualifications

• Proficiency in Microsoft Office and Outlook required.
• Strong customer service, organization, and clerical skills.
• Bachelor’s degree preferred; equivalent experience may be considered.
• Experience with accounting software (Vantaca or similar) is a plus.

Responsibilities

• Provide full administrative support to the on-site Association Manager.
• Maintain electronic and paper files and assist with document preparation.
• Track charges and assist with researching account information.
• Process compliance, architectural and gate reports for the Association Manager.
• Schedule amenities for residents and coordinate mail/packages.
• Deliver excellent customer service to clients and employees.
• Operate RFID wristband system, key log, and parking decals.
• Assist with special projects as assigned.

Skills

Microsoft Office

Outlook

Customer service

Clerical skills

Data entry

Education

Bachelor's degree

Tools

Vantaca

Job description

CM in Fort Walton Beach, FL is seeking an on-site Administrative Assistant to support the Association Manager with daily office tasks and resident services.

Responsibilities include filing, document preparation, account information research, and processing reports. Proficiency in Microsoft Office and Outlook is required, along with strong communication and organizational skills; bachelor’s degree preferred.