Associate Registrar — Academic Records & Scheduling Lead

William Jewell College; Liberty (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

William Jewell College seeks an Associate Registrar to oversee the integrity of academic records, registration, scheduling, and reporting. This role reports to the Registrar and ensures daily operations align with institutional policy and federal regulation, including FERPA compliance.

The Associate Registrar also acts as the Registrar's backup for degree audits, graduation checks, and SEVIS-related duties for international students, emphasizing accuracy and timeliness in all tasks.

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum of three years of experience in academic records or registrar operations.
• Working knowledge of FERPA, academic policy, and higher education administrative systems.
• Strong attention to detail and time management.

Responsibilities

• Maintain and safeguard official student records, grades, and transcripts; process transcript requests and verifications.
• Manage registration and enrollment operations each term, including waitlists and add/drop.
• Publish term course schedules and coordinate classroom assignments.
• Prepare enrollment reports for accreditation, IPEDS, and State reporting.
• Support degree audits and graduation checks; backup to Registrar for these functions.
• Serve as DSO for international students and assist with SEVIS reporting.
• Ensure FERPA compliance and proper records retention and release procedures.

Skills

Attention to detail

Time management

Interpersonal skills

FERPA knowledge

Education

Bachelor's degree

Master's degree

Tools

Ellucian Colleague

SQL

Informer

Job description

William Jewell College seeks an Associate Registrar to oversee the integrity of academic records, registration, scheduling, and reporting. This role reports to the Registrar and ensures daily operations align with institutional policy and federal regulation, including FERPA compliance.

The Associate Registrar also acts as the Registrar's backup for degree audits, graduation checks, and SEVIS-related duties for international students, emphasizing accuracy and timeliness in all tasks.