Associate Registrar

Asbury University; Wilmore (KY); On-site; USD 55,000 - 80,000; Full time

Job summary

Asbury University is seeking an Associate Registrar to provide strategic oversight of academic records, student data integrity, and technology systems. The role includes catalog updates, transfer credit evaluation, degree certification, and FERPA compliance.

The Associate Registrar will manage reporting, degree posting, and graduation processes, while collaborating with the Registrar and faculty. Evening/weekend availability for key events may be required.

Qualifications

• Bachelor’s degree from an accredited college is required.
• Experience in higher education administration is preferred.
• Experience with academic records, degree audits, or curriculum management systems is preferred.
• Strong analytical and problem-solving skills.
• Excellent organizational and project management abilities.
• Proficiency in Microsoft Office and ability to learn new technologies.
• Ability to uphold FERPA and maintain confidentiality.

Responsibilities

• Assist the University Registrar with daily Registrar’s Office operations.
• Oversee IT needs related to the Student Information System (Anthology Student) and other systems (Slate, Student Portal).
• Lead annual catalog production, curriculum updates, and related tooling (Anthology Student, Curriculog, Acalog).
• Manage degree certification processes, graduation applications, and degree posting.
• Oversee transfer credit evaluation in collaboration with faculty and Transfer Analyst.
• Produce reports on honors, probation, and other student status updates.
• Develop and maintain standard and ad hoc SIS reports and annual statistics.
• Compile enrollment and degree reports for regulatory and accreditation bodies.
• Support partnership programs and study abroad coordination.

Skills

Analytical skills

Problem solving

Organizational skills

Project management

Education

Bachelor’s degree

Tools

Anthology Student

Slate

Curriculog

Acalog

Job description

Asbury University is looking for a qualified candidate to fill the open Associate Registrar position

The Associate Registrar supports the University Registrar to further the academic goals and mission of the institution by providing strategic operational oversight in academic records management, student data integrity, and academic technology systems. This role oversees annual catalog and curriculum processes, transfer credit evaluation, institutional reporting details, and all aspects of the degree certification process. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.

Primary Responsibilities

• Assists the University Registrar in overseeing daily operations of the Registrar’s Office .
• Ensures the operational effectiveness of the Registrar’s Office by managing Information Technology needs relating to the Student Information System (Anthology Student) and other key academic systems (Slate, Student Portal, etc.); works closely with the Academic Records System Coordinator to test and troubleshoot technology systems.
• Leads the annual catalog production process, including coordination of curriculum updates, utilizing Anthology Student (SIS), Curriculog, Acalog, and the University website; provides expert counsel to departmental faculty considering curricular changes.
• Manages the degree certification process, including the graduation application process, notification of remaining requirements, the tracking of student progress toward degree completion, graduation checks, and posting of degrees. Student Information System (Anthology Student), ensuring compliance with FERPA and applicable federal, state, and accreditation regulations related to academic records.
• Oversees transfer equivalency and credit by examination decisions in consultation with faculty departments and the University Registrar; collaborates with the Transfer Analyst in reviewing undergraduate transcripts for transfer credit evaluation.
• Determines eligibility, produces reports and oversees processing a variety of student honors and student status updates, including graduation honors, Dean’s List, and academic probation/suspension updates.
• Develops and maintains standard and requested reports, extracting data from the Student Information System and other resources; produces term and annual statistics reports.
• Helps compile and submit required enrollment and degree reports to various federal, state, and other third-party organizations, including accreditation and licensure bodies.
• Collaborates with the University Registrar on academic partnership program details; serves as the primary contact for students in partnership programs or relating to study abroad.
• Together with the University Registrar, maintains accurate student records using the University
• Manages essential beginning- and end-of-term academic processes including posting of attendance, final grade entry, incomplete review and tracking, and registration window configuration.
• Oversees reports, lists, line-up, and seating details related to Baccalaureate and Commencement.
• Identifies opportunities for process improvement and leads initiatives to enhance efficiency, accuracy, and service quality within the Registrar’s Office.
• Leads office staff in providing outstanding service to faculty, students, and other internal and external constituents.
• Must be available for evening and weekend registration, as requested, and for Baccalaureate and Commencement activities.
• Maintains documented detailed instructions for Anthology Student, Slate, Curriculog, Acalog, TES, reporting processes and regular position tasks.
• Regular and punctual attendance at work.
• Other support duties/special projects, as needed to contribute to the success of the department.

Qualifications

• Bachelor’s degree from an accredited college is required.
• Experience in higher education administration, preferably in a Registrar’s Office.
• Experience with academic records, degree audit, or curriculum management systems preferred.
• Strong analytical and problem-solving skills.
• Excellent organizational and project management abilities.
• Proficient in Microsoft Office and proven ability to master new technologies.
• Ability to uphold FERPA and keep information confidential required.
• A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and mission.

Institutional Commitment:
Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards and mission. Candidates must agree, support and adhere to university policies and procedures including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.