Associate Registrar

Manhattan University; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Manhattan University is seeking an Associate Registrar to lead degree audit processes and maintain academic records. This position is crucial for ensuring compliance with academic policies and supports student graduation and progression.

The ideal candidate will have a Bachelor's degree, over five years of experience in a university registrar’s office, and a solid understanding of degree audits and academic regulations.

Qualifications

• Bachelor’s degree required; master’s degree preferred.
• Five + years of progressively responsible experience in a college or university registrar’s office.
• Demonstrated experience with academic records management.

Responsibilities

• Oversee the review and certification of undergraduate and graduate degree candidates.
• Maintain the integrity of student academic records in compliance with regulations.
• Develop and maintain procedures for academic record maintenance.

Skills

Degree audits

Academic regulations

Analytical skills

Organizational skills

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Banner

Degree Works

Job description

Position Description

Jasper Central is the department at Manhattan University that brings together the essential services of Financial Aid, Registrar, and Student Accounts / Bursar in one convenient location on campus to provide students with a seamless and efficient experience. The Associate Registrar provides leadership for the University’s degree audit, graduation certification, transcript evaluation, and academic records functions. Reporting to the University Registrar, this position ensures the integrity of academic records while overseeing processes that support timely degree completion and compliance with institutional academic policies. Serving as a liaison to academic schools, faculty, and advisors on matters related to graduation eligibility, transfer credit, and curriculum requirements, the Associate Registrar works collaboratively to resolve complex student records issues, improve operational processes, and maintain the accuracy of the University’s academic records.

Job Responsibilities

Degree Audit Administration

• Review complex degree audit exceptions and collaborate with academic departments to resolve curriculum-related issues.
• Monitor degree audit processes to ensure consistent application of academic policies.

Graduation Certification

• Oversee the review and certification of undergraduate and graduate degree candidates.
• Ensure graduation eligibility is evaluated accurately and in accordance with University academic requirements.

Academic Records Management

• Maintain the integrity, accuracy, and security of student academic records in compliance with institutional, state, and federal regulations, including FERPA.
• Ensure academic record maintenance supports institutional reporting and student success initiatives.

Policy And Process Management

• Develop, document, and maintain procedures governing degree audits, graduation certification, transfer credit evaluation, and academic record maintenance.

Collaboration And Student Support

• Serve as a resource for academic advisors, department chairs, deans, and other University offices regarding graduation requirements, degree audits, and complex student record issues.
• Work collaboratively across academic and administrative units to support timely student progression and degree completion.
• Represent the Office of the Registrar on University committees and initiatives related to academic policy, curriculum implementation, and student success.

Leadership

• Provide guidance, training, and mentoring to Registrar staff responsible for degree audits, graduation processing, and academic records.
• Foster a culture of accountability, collaboration, and continuous process improvement within the Office of the Registrar.
• Assist the University Registrar with strategic planning, policy implementation, and operational initiatives.

Requirements

• Bachelor’s degree required; master’s degree preferred.
• Five + years of progressively responsible experience in a college or university registrar’s office or a related academic administration environment.
• Demonstrated experience with degree audits, graduation certification, transfer credit evaluation, and academic records management.
• Working knowledge of student information systems and reporting tools, preferably Banner and Degree Works.
• Thorough understanding of academic regulations, curriculum structures, and FERPA requirements.
• Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail.
• Demonstrated ability to collaborate effectively with faculty, academic leadership, and administrative partners.
• Experience supervising professional staff and managing operational processes in a higher education setting.

Equal Employment Opportunity

Manhattan University is an E-Verify employer. Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. All interested, qualified persons are encouraged to apply.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.