Associate Inventory Manager

Jobtailor; Scranton (Lackawanna County); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Scranton is seeking an Inventory Coordinator to ensure 100% accurate store inventory and oversee transfers for products and patients. You will work daily with the team to optimize stock levels while maintaining HIPAA and state-regulation compliance.

The role requires the ability to work independently in a fast-paced environment, strong organizational skills, and proficiency with Microsoft Office applications. Evening/weekend coverage may be required based on store needs.

Qualifications

• Demonstrated ability to manage inventory accurately and compliantly.
• Experience communicating with diverse teams and management levels.
• Strong problem-solving and organizational capabilities.

Responsibilities

• Ensure 100% accuracy of the store’s inventory.
• Oversee preparation and processing of product and patient transfers daily.
• Make daily transfer recommendations for product overages and shortages.
• Maintain inventory in compliance with state regulations.
• Log receipts and documentation to maintain accurate inventory records.
• Monitor warehouse transactions including shipping, receiving, and transfers.

Skills

Inventory Management

Regulatory Compliance

Communication Skills

Problem-Solving

Organizational Skills

Education

High-school diploma or equivalent

Tools

Microsoft Office

Job description

• Assist the General Manager in ensuring 100% accuracy of the store’s inventory
• Oversee preparation and processing of product and patient transfers daily
• Make daily transfer recommendations for product overages and shortages
• Maintain inventory in compliance with state regulations
• Assist in implementing company policies and operating procedures for inventory controls
• Analyze and resolve inventory issues
• Record inventory throughout all phases of production
• Monitor warehouse transactions, including shipping, receiving, and transfers
• Perform cycle counts daily, weekly, or monthly as needed
• Conduct inventory audits with the General Manager
• Follow written audit programs and physical inventory procedures
• Log receipts and documentation to maintain accurate inventory accounts
• Assist in scheduling inventory and compliance personnel
• Perform system adjustments and participate in root-cause analysis
• Help determine, initiate, and execute corrective actions
• Collect, audit, and file paperwork for state compliance
• Maintain strict confidentiality in accordance with regulatory compliance and HIPAA guidelines
• Work up to 40 hours weekly with flexible hours based on store needs

Requirements

• High-school diploma or equivalent and experience in the field
• Must be at least 21 years of age
• Ability to work independently in a dynamic, fast-paced environment and with a variety of personalities at various seniority levels
• Ability to work both independently and in a team environment
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff
• Ability to uphold a strict level of confidentiality and discretion
• Able to understand and follow written/oral instructions
• Ability to interact with customers and team members respectfully and politely
• Excellent communication, customer service, and organizational skills
• Must be proficient with basic computer programs, such as Microsoft Office including Word and Excel
• Must be well organized with good management and leadership skills
• Must possess communication, problem-solving, and arithmetic skills
• Must possess a valid driver’s license and a clear driving record
• Must be able to pass a comprehensive background record check and drug screening
• Must be able to move intermittently throughout the workday
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people in the facility
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and carry such weight a minimum distance of 50 feet, with or without mechanical assistance
• Must be available to work evenings, weekends, and holidays

Core Competencies

Demonstrates expertise in inventory management, compliance with state regulations, and effective communication with diverse teams. Proficient in problem-solving and maintaining confidentiality while ensuring accurate inventory records and audits.

Highest-signal resume keywords

• Inventory Management
• Regulatory Compliance
• Communication Skills
• Problem-Solving Skills
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Inventory Audits
• Cycle Counts
• Data Analysis
• System Adjustments
• Product Transfers
• HIPAA Compliance
• Microsoft Office Proficiency
• Record Keeping
• Logistics Management
• Warehouse Transactions

Soft Skills

• Interpersonal Skills
• Professionalism
• Team Collaboration
• Customer Service
• Confidentiality

Certifications & Qualifications

• Valid Driver’s License

Industry Keywords

• Inventory Controls
• State Regulations
• Compliance Audits
• Patient Transfers
• Warehouse Management