Associate Director MSOB Building & Event Services

William & Mary; United States; Presencial; USD 47.000 - 60.000; Jornada completa

Descripción de la vacante

The Associate Director MSOB Building & Event Services at William & Mary leads the efficient operation of Miller Hall and related services. You will coordinate events, dining, housekeeping, room scheduling, and procurement within established policies and budgets.

The role requires strong communication, customer service, and the ability to manage multiple events and priorities with a focus on safety and fiscal stewardship.

Formación

• Bachelor's degree in a related field or equivalent experience.
• Strong oral, written and interpersonal communications skills.
• Customer service focus with internal/external stakeholders.
• Experience with event planners and large functions.
• Detail oriented with ability to manage multiple priorities.
• Confidentiality and fiscal administration experience.
• Proficient with MS Office and calendars; basic procurement knowledge.
• Knowledge of building systems (HVAC, electrical, life safety).
• Ability to interpret policies and manage budgets.

Responsabilidades

• Oversee seamless operation of the facility and support services.
• Coordinate events, room scheduling, dining, housekeeping, and security.
• Manage procurement, records, and parking reporting.
• Track expenditures and budgets; maintain cost controls.
• Support building operations and safety policies during emergencies.

Conocimientos

Oral and written communication

Customer service

Event planning coordination

Budget tracking

Facilities operations

Calendaring and scheduling

Procurement knowledge

Microsoft Office proficiency

HVAC/electrical/plumbing knowledge

Educación

Bachelor's degree or equivalent

Herramientas

CMMS (EMS, FAMIS)

Website platforms (Cascade, Blackboard)

Group calendars / listservs

Descripción del empleo

Job Requisition

JR102126 Associate Director MSOB Building & Event Services (Open)

Job Posting Title

Associate Director MSOB Building & Event Services

Department

CC00143 WM001 | SOB | School of Business - Administration

Job Family

Staff - Administrative & Office Support

Worker Sub-Type

Regular (benefited)

Job Requisition Primary Location

Miller Hall

Primary Job Posting Location

Posting Location - William & Mary

Job Description Summary

The mission of the Mason School of Business at the William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge.

The Associate Director (AD) of MSOB Building & Event Services is responsible for the seamless operation of the physical facility and all ancillary building support activities including but not limited to dining services, housekeeping, room scheduling, event support, procurement, records management, storage, security and parking. The AD will coordinate events, operations and fiscal administration of building services for the Alan. B. Miller Hall. The AD is expected to provide accurate and efficient support, manage multiple events and activities, including high level, student and program events within the guidelines that respect and preserve W&M’s exceptional buildings.

Job Description

Required Qualifications

• Bachelor's degree in a related field or an equivalent combination of training and experience indicating possession of the preceding knowledge, skills and abilities.
• Strong oral, written and interpersonal communications skills.
• Demonstrates a strong commitment to customer service with ability to work with all levels of internal and external customers in a highly public and professional environment.
• Experience working with event planners and managing large functions.
• Must be detail oriented and have the ability to manage multiple competing priorities.
• Demonstrated ability to maintain confidentiality.
• Proficient computer skills and knowledge of general office practices and procedures and the ability to manage multiple calendars.
• Knowledge of procurement and purchasing policies and procedures.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines and W&M policies and restrictions.
• Working knowledge of fiscal administration.
• Experience in tracking and projecting expenditures and budgets.
• Ability to be flexible with work and adapt to changing situations.
• Proficiency working the Microsoft Office suite and the ability to learn new software programs.
• Strong knowledge of building systems including HVAC, electrical, plumbing and life safety systems.

Preferred Qualifications

• Experience working in a higher educational environment.
• Experience with CMMS (EMS, FAMIS) or similar software.
• Experience with website technology platforms, (i.e., Cascade, Blackboard, group calendars, listservs, etc.).
• Experience with contract management.
• Experience or certifications in related organizations (APPA, BOMA, IFMA).

Conditions of Employment

• Weekend and evening hours may be required. Emergency response may be required.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• Some physical activity required, including lifting up to 30 pounds.
• This position is not eligible for work visa sponsorship.

Hiring Range: $47,000 up to $59,500 commensurate with experience

Duties

50%- Building Operations

• Assist Building Services Director by ensuring proper maintenance and upkeep of the facility.
• Maintain proper level of building supplies based on usage, time of year, and over all need for items including but not limited to paper & toner for printers, whiteboard supplies, general office supplies for Building Operations
• Coordinate and maintain school managed parking location and associated reporting requirements with Parking Services.
• Develop/create work orders as needed or requested by building manager and building occupants by providing backup facilities support to building manager.
• Regularly inspect facility condition noting maintenance needs: eg. lamp replacement, paint, drywall, flooring, furniture condition, and overall building condition and cleanliness.
• Point of contact for emergency situations. Maintain emergency evacuation policies and help give direction in