Associate Director for Events & Operations

William & Mary; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

William & Mary in Miller Hall seeks an Associate Director for Events & Operations to lead the planning and execution of center events, conferences, and programs. You will manage communications with students, faculty, alumni, and partners while developing the annual budget and overseeing procurement and logistics.

The role requires 3–5 years in event management, strong communication skills, and the ability to work independently and collaboratively.

Qualifications

• Bachelor's degree in business, higher education, or related field, or an equivalent combination of education and experience.
• 3–5 years of experience in event management or a related field.
• Excellent oral, written, and interpersonal communication skills with diverse constituencies.
• Ability to work independently as well as collaboratively.
• Experience with budgeting, expenses, and procurement systems.
• Technical skills in Microsoft Office, graphic design software, and database systems.
• Capable of managing multiple priorities and complex logistics.
• Innovative problem-solving skills and maintaining confidential data.

Responsibilities

• Plan and execute Center events, club activities, conferences, and programs.
• Develop and maintain channels of communication with students, faculty, alumni via website/app, newsletters, LinkedIn, email, etc.
• Develop the annual budget for the Center.
• Provide operational support for Center programs and student organizations.
• Coordinate event-related procurement, logistics, and vendor coordination.
• Track expenditures to ensure alignment with approved budgets.
• Track event and program impacts and outcomes.
• Collaborate within the Mason School and across William & Mary on events and operations.
• Maintain relations with external vendors.
• Progress toward Center goals in all areas.

Skills

Event management

Budgeting

Communication

Independent work

Vendor coordination

Microsoft Office

Graphic design software

Database systems

Education

Bachelor's degree

Master's degree preferred

Tools

Procurement systems

Database software

Job description

Job Requisition:JR101485 Associate Director for Events & Operations (Open)

Job Posting Title:Associate Director for Events & Operations

Department:CC00146 WM001 | SOB | Boehly Finance Center

Job Family:Staff - Public Relations

Worker Sub-Type:Regular (benefited)

Job Requisition Primary Location:Miller Hall

Primary Job Posting Location:Miller Hall

Job Description Summary:The mission of the Boehly Center for Excellence in Finance at the Raymond A. Mason School of Business is to promote the study and practice of finance among students at the Mason School and across the undergraduate student body at William &Mary. The Center offers a wide variety of curricular and co‑curricular programs designed to advance student understanding of the principles and practice of finance and better prepare them for successful careers in finance and finance‑related fields. The Center seeks candidates for the Associate Director for Events and Operations position.

Primary areas of responsibility include:

• Planning and execution of Center events, club activities, conferences, and programs.
• Developing and maintaining channels of communication with students, faculty, alumni, such as the Center website/app, newsletters LinkedIn, email, and other mechanisms for building awareness and disseminating critical information.
• Developing the annual budget.
• Operational support for Center programs and student organizations.
• Event‑related procurement, logistics, and vendor coordination.
• Tracking all expenditures to ensure alignment with approved budgets.
• Tracking all event and program impacts and outcomes.
• Collaboration within the Mason School and across William &Mary on events and operations, including with students, faculty, internal vendors, and other administrative offices.
• Relations with external vendors.
• Progress towards goals in all these areas.

This role partners closely with the Associate Director for Academic Engagement and Student Development:

- As directed by the Faculty Executive Director on a case‑by‑case basis, the Assoc Dir for Events will on occasion assist the Associate Director for Academic Engagement and Student Development with activities such as program development, club and program oversight, and experiential courses.

In addition, the Assoc Dir for Events executes the Center's strategic vision set by the Faculty Executive Director, including adjusting the mix and emphasis of these activities to meet that vision.

Job Description:

Required Qualifications:

• Bachelor's degree in business, higher education, or related field, or an equivalent combination of education and experience.
• Experience in event management or a related field (typically 3 to 5 years).
• Excellent oral, written, and interpersonal communication skills to work effectively with diverse constituencies including students, faculty, staff, alumni, and business professionals.
• Ability to work independently as well as collaboratively.
• Experience with budgeting, expenses, and procurement systems.
• Technical skills and proficiency in Microsoft Office, graphic design software, and database systems.
• Capable of managing multiple priorities and complex logistical situations.
• Innovative problem‑solving skills.
• Ability to maintain confidential or sensitive data.

Preferred Qualifications:

• Master's Degree in a relevant field.
• Background in corporate or alumni relations.
• Experience supporting student organizations and programs.
• A thorough knowledge of William &Mary budgeting, procurement, and other management processes and procedures and an ability to interpret and apply institutional rules and regulations.
• The ability to work with various management, academic, and student areas within William &Mary.
• Ability to apply the highest level of customer service and support to alumni and corporate partners.
• Experience working with and presenting to boards and councils.
• Experience with enterprise student information systems, document sharing software, learning management systems, and procurement systems.

Conditions of Employment:

This position may require additional hours beyond the typical work week, to include occasional overnight and weekend work as needed to meet the business needs