Assisted Living Intake Specialist

Osage Nation; Oklahoma; On-site; USD 22,000 - 33,000; Full time

Job summary

The Osage Nation Health System Assisted Living Facility seeks an Intake Specialist to coordinate intake, referral, assessment and admission for prospective residents. You will be the main contact for families, providers, and community agencies, ensuring timely, compassionate admissions and accurate documentation.

Collaborating with the Assisted Living Facility Administrator and clinical teams, you’ll support resident-centered care and efficient operations while navigating Medicare/Medicaid and

Qualifications

• High school diploma or GED.
• Two years of healthcare admissions experience.
• Associate degree preferred; BLS may be required.
• Experience with long-term care or assisted living settings.
• Familiarity with Medicare/Medicaid and private insurance.
• Experience in tribal healthcare systems.
• Pass criminal background check and drug testing.
• Valid driver’s license with clean driving record.

Responsibilities

• Coordinate intake, referral, assessment and admission processes.
• Serve as primary contact for prospective residents, families, and providers.
• Ensure admissions are timely, professional and compassionate.
• Maintain accurate documentation and verify admission criteria.
• Collaborate with facility admin and clinical teams to support resident care.

Skills

Communication

Documentation

Discharge planning

Education

High school diploma or GED

Associate’s degree in healthcare administration

BLS certification

Job description

The Assisted Living Intake Specialist is responsible for coordinating the intake, referral, assessment, and admission process for prospective residents at the Osage Nation Health System Assisted Living Facility. This position serves as a primary point of contact for prospective residents, family members, healthcare providers, hospitals, and community agencies.

The Intake Specialist ensures that all admissions are handled in a timely, professional, and compassionate manner while maintaining accurate documentation and verifying that prospective residents meet applicable admission criteria and facility requirements. This position works closely with the Assisted Living Facility Administrator and the Osage Nation Health System clinical and administrative teams to support resident-centered care and efficient facility operations.

Qualifications

Required Qualifications

• High school diploma or GED
• Two years of experience in healthcare, patient registration, admissions, intake coordination, or healthcare related field required

General Qualifications

• Associate’s degree in healthcare administration, business administration, or a related field preferred
• Experience working in long-term care, assisted living, or residential care settings
• Experience with assisted living, long-term care, discharge planning, or hospital admissions
• Familiarity with healthcare documentation, medical terminology, and resident assessment processes
• Knowledge of Medicare, Medicaid, private insurance, and other healthcare coverage or payment resources, as applicable to the position
• Experience working within a tribal healthcare system or serving tribal communities
• BLS certification or obtain within 90 days of hire
• Must be able to pass a criminal background check
• Must be able to pass drug/alcohol testing
• Must have a valid driver’s license and clean driving record – may be required to drive GSA or Nation vehicles