Assistant Wedding Coordinator

Jobtailor; Rhode Island; On-site; USD 40,000 - 60,000; Full time

Job summary

Leigh & Co. is seeking a responsive Event Coordinator to assist with wedding ceremony and reception setup, décor placement, and guest management. You will coordinate timing with the Lead Planner and vendors to ensure a seamless flow from arrival through reception transitions.

You will support ceremony line-up, manage guest questions, and execute specialty moments with poise, delivering outstanding client service for every event.

Qualifications

• Experience coordinating setup, guest management and timeline monitoring to ensure smooth events.
• Ability to execute specialty moments with professional client service and calm handling of logistics.

Responsibilities

• Assist with ceremony and reception setup according to the floor plan.
• Place décor items and ensure décor and spaces are presentation-ready.
• Welcome and direct vendors on arrival and coordinate timing with staff.
• Assist with ceremony organization, line-up of wedding party and processional timing.
• Manage guest flow and answer guest questions throughout the event.
• Monitor reception timeline alongside Lead Planner and assist with room flips.
• Coordinate specialty moments (cake cutting, entrances, speeches, first dances).
• Collect personal items and secure décor at event conclusion.
• Support problem-solving while maintaining a calm, professional demeanor.
• Represent Leigh & Co. with professionalism and exceptional client service.

Skills

Event Coordination

Guest Management

Timeline Monitoring

Problem-Solving

Client Service

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Requirements

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Core Competencies

Demonstrates expertise in event coordination, including setup, guest management, and timeline monitoring, while ensuring a professional and organized atmosphere. Capable of executing specialty moments and maintaining exceptional client service throughout events.

Highest-signal resume keywords

• Event Coordination
• Guest Management
• Timeline Monitoring
• Problem-Solving
• Client Service

ATS Optimization Keywords

Soft Skills

• Professionalism
• Courtesy
• Calm Demeanor
• Organizational Skills

Industry Keywords

• Ceremony Setup
• Reception Setup
• Décor Management
• Vendor Coordination
• Processional Timing
• Room Flips
• Specialty Moments
• Event Presentation