Assistant Wedding Coordinator

Jobtailor; California (MO); On-site; USD 25,000 - 36,000; Full time

Job summary

Leigh & Co. is seeking an on-site event assistant to support ceremony and reception setup, decor placement, and the smooth flow of guests.

You will welcome vendors, coordinate processions, manage timing, and help with room flips and transitions, staying calm and professional throughout the day.

This role focuses on delivering exceptional client service and ensuring event spaces are presentation-ready from start to finish.

Qualifications

• Assist with ceremony and reception setup according to floor plan.
• Coordinate decor and signage placement to match approved design.
• Provide excellent guest service and respond to questions.
• Welcome and direct vendors on arrival and throughout the event.
• Coordinate timing of processional and other scheduled moments.

Responsibilities

• Assist with ceremony organization, including lining up wedding party and procession timing.
• Manage guest flow and maintain order during the event.
• Monitor and support the reception timeline alongside the Lead Planner.
• Help with room flips and transitions as needed.
• Coordinate moments such as cake cutting, grand entrances, speeches, and dances.
• Ensure decor and personal items are packed at the end of the event.
• Represent Leigh & Co. professionally and courteously.

Skills

Event coordination

Guest services

Vendor relations

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service