Assistant Wedding Coordinator

Jobtailor; New Hampshire; On-site; USD 38,000 - 52,000; Full time

Job summary

Leigh & Co. is seeking an event assistant in New Hampshire to support wedding ceremonies and receptions. You will assist with ceremony setup, manage decor and signage, and ensure spaces are clean and presentation-ready throughout the day.

The role includes welcoming vendors, coordinating processional timing, guiding guests, and helping with room flips and special moments like cake cutting and first dances. You will maintain professionalism and client service under pressure.

Qualifications

• Assists with ceremony and reception setup per floor plan.
• Welcomes and directs vendors on arrival.
• Maintains decor presentation and cleanliness throughout the day.
• Coordinates ceremony organization and processional timing.
• Manages guest flow and field guest questions during the event.
• Monitors reception timeline with Lead Planner.
• Supports room flips and transitions as needed.
• Coordinates special moments (cake cutting, entrances, dances).
• Keeps personal items collected and decor packed at conclusion.

Responsibilities

• Assist with ceremony and reception setup according to the approved floor plan.
• Place decor items including signage, candles, favors, menus, place cards, and personal details.
• Ensure decor and event spaces remain clean, organized, and presentation-ready throughout the day.
• Welcome and direct vendors upon arrival.
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing.
• Help manage guest flow and answer guest questions throughout the event.
• Monitor the reception timeline alongside the Lead Planner.
• Assist with room flips and reception transitions when applicable.
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events.
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event.
• Support problem-solving efforts while maintaining a calm, professional demeanor.
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service.

Skills

Event coordination

Guest management

Timeline monitoring

Client service

Professional demeanor

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Core Competencies

Demonstrates expertise in event coordination, including setup, guest management, and timeline monitoring, while providing exceptional client service and maintaining a professional demeanor throughout events.