Assistant Wedding Coordinator

Jobtailor; Columbus (OH); On-site; USD 25,000 - 36,000; Part time

Job summary

Leigh & Co. in Columbus, OH is seeking an event coordinator to assist with wedding ceremonies and receptions, ensuring the floor plan is followed and the space remains polished throughout the day.

You will place décor, welcome vendors, manage guest flow, coordinate processional timing, and support specialty moments like cake cutting and dances, while maintaining calm, professional client service. This role emphasizes teamwork with the Lead Planner and success in delivering a flawless event

Qualifications

• Experience coordinating ceremony and reception setup and décor.
• Ability to manage guest flow and respond to questions.
• Capable of coordinating processional timing and vendor interactions.

Responsibilities

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Skills

Event Coordination

Guest Management

Timeline Monitoring

Problem-Solving

Client Service

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Requirements

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Core Competencies

Demonstrates expertise in event coordination, including setup, guest management, and timeline monitoring, while ensuring a professional and organized atmosphere. Capable of executing specialty moments and maintaining exceptional client service throughout events.

Highest-signal resume keywords

• Event Coordination
• Guest Management
• Timeline Monitoring
• Problem-Solving
• Client Service

ATS Optimization Keywords

Soft Skills

• Professionalism
• Courtesy
• Calm Demeanor
• Organizational Skills

Industry Keywords

• Ceremony Setup
• Reception Setup
• Décor Management
• Vendor Coordination
• Processional Timing
• Room Flips
• Specialty Moments
• Event Presentation