Assistant Wedding Coordinator

Jobtailor; Nevada (IA); On-site; USD 38,000 - 54,000; Full time

Job summary

Leigh & Co. is seeking an on-site wedding coordinator to assist with ceremony and reception setup, decor placement, and guest flow management. You will welcome vendors, coordinate processions, and monitor the event timeline to ensure seamless transitions and a polished guest experience.

The role emphasizes professional client service, calm problem-solving, and hands-on coordination of moments like cake cutting, entrances, toasts, and dances throughout the celebration.

Qualifications

• Experience coordinating events from setup to guest management.
• Able to manage timelines and ensure client satisfaction throughout events.
• Strong problem-solving and professional client service during weddings.

Responsibilities

• Assist with ceremony and reception setup according to the approved floor plan.
• Place décor items including signage, candles, favors, menus, place cards, and personal details.
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day.
• Welcome and direct vendors upon arrival.
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events.
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service.

Skills

Event Coordination

Guest Management

Timeline Monitoring

Problem-Solving

Client Service

Tools

Ceremony Setup

Reception Setup

Décor Placement

Event Flow Management

Room Flips

Specialty Moment Coordination

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Requirements

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Core Competencies

Demonstrates expertise in event coordination, including setup, guest management, and timeline monitoring, while providing exceptional client service and maintaining a professional demeanor throughout events.

Highest-signal resume keywords

• Event Coordination
• Guest Management
• Timeline Monitoring
• Problem-Solving
• Client Service

ATS Optimization Keywords

Hard Skills

• Ceremony Setup
• Reception Setup
• Décor Placement
• Event Flow Management
• Room Flips
• Specialty Moment Coordination

Soft Skills

• Professionalism
• Courtesy
• Calm Demeanor

Industry Keywords

• Event Planning
• Wedding Coordination
• Vendor Management