Assistant Wedding Coordinator

Jobtailor; Maryland; On-site; USD 23,000 - 39,000; Full time

Job summary

Leigh & Co. is seeking an experienced Event Coordinator to support wedding ceremonies and receptions in Maryland. You will assist with setup, décor placement, and smooth transitions, while welcoming vendors and guiding guests throughout the day.

The role emphasizes professionalism, excellent client service, and the ability to stay calm under pressure as you manage timelines and coordinate key moments like cake cutting and grand entrances.

Qualifications

• Experience coordinating ceremonies and receptions.
• Ability to manage guest flow and timelines.
• Professional and calm demeanor under pressure.
• Excellent client service and vendor coordination.
• Strong communication and teamwork.

Responsibilities

• Assist with ceremony and reception setup according to floor plan.
• Place décor items including signage, candles, favors, menus, and place cards.
• Ensure décor spaces remain clean, organized, and presentation-ready during the day.
• Welcome and direct vendors upon arrival.
• Assist with ceremony organization and processional timing.
• Help manage guest flow and answer guest questions.
• Monitor the reception timeline with the Lead Planner.
• Assist with room flips and reception transitions.
• Coordinate moments such as cake cutting, grand entrance, speeches, and first dances.
• Collect personal items and ensure décor is packed at the end of the event.
• Support problem-solving while maintaining a calm, professional demeanor.
• Represent Leigh & Co. with professionalism and exceptional client service.

Skills

Event Coordination

Guest Management

Timeline Monitoring

Professionalism

Problem-Solving

Job description

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Core Competencies

Demonstrates strong event coordination skills, including ceremony and reception setup, guest management, and timeline monitoring. Exhibits professionalism and exceptional client service while supporting problem-solving efforts during events.

Highest-signal resume keywords

• Event Coordination
• Guest Management
• Timeline Monitoring
• Professionalism
• Problem-Solving

ATS Optimization Keywords

Hard Skills

• Ceremony Setup
• Reception Setup
• Décor Placement
• Event Organization
• Room Flips
• Reception Transitions
• Specialty Moment Coordination

Soft Skills

• Client Service
• Communication
• Calm Demeanor
• Team Collaboration

Industry Keywords

• Event Planning
• Vendor Coordination
• Guest Flow Management