Wedding Coordinator

Jobtailor; Cheyenne (WY); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Cheyenne, WY is seeking an experienced wedding planner to lead day-of coordination, manage logistics, and advocate for clients from kickoff to wrap-up.

You will collaborate with vendors, conduct ceremony rehearsals, direct setup and timing, and ensure a flawless guest experience with a calm, solutions-focused approach.

Weekend availability, attention to detail, reliable transportation, and two years of planning experience are required to excel in this role.

Qualifications

• Ability to work weekends is essential.
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and decor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal decor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Skills

Wedding Planning Experience

Event Execution Management

Strong Communication Skills

Detail Oriented

Vendor Coordination

Job description

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and decor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal decor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs.

Core Competencies

Demonstrates expertise in wedding planning and event execution, with a focus on logistics management, vendor coordination, and client advocacy. Strong communication and problem-solving skills are essential for ensuring a seamless guest experience.

Highest-signal resume keywords

• Wedding Planning Experience
• Event Execution Management
• Strong Communication Skills
• Detail Oriented
• Vendor Coordination

ATS Optimization Keywords

Hard Skills

• Logistics Management
• Event Setup Coordination
• Timeline Management
• Problem Resolution
• Guest Experience Management

Soft Skills

• Calm Presence
• Solutions-Focused Attitude
• Supportive Guidance

Industry Keywords

• Wedding Coordination
• Event Planning
• Ceremony Rehearsal
• Vendor Management
• Event Design Alignment