Assistant to the Controller

ADVISOR PROPERTY MANAGEMENT LLC; Pittsburgh (Allegheny County); On-site; USD 40,000 - 65,000; Full time

Job summary

Advisor Property Management LLC in Pittsburgh seeks an Office Assistant/Accounting Support to assist with payables and receivables, reconcile ledgers, and provide general admin support to the property management team.

The role handles rent collections, payment plans, lease documents, invoicing, and backbilling tenants, with entry of bills and A/P duties. Proactive, detail oriented candidates with QuickBooks/Appfolio/Excel experience will thrive.

Qualifications

• Experience with QuickBooks, Appfolio, Excel, and Google.
• Strong time management, detail oriented, and follow up skills.
• Able to take direction and feedback from management.

Responsibilities

• Assist payables and receivables, reconcile ledgers.
• Provide admin support to Property Management team.
• Handle collections and payment plans, lease documents, rent/lease charges.

Skills

Time management

Detail oriented

Follow-up skills

Self-motivation

Tools

QuickBooks

Appfolio

Excel

Google Sheets

Job description

Work directly under the guidance of the Controller and Director. Assist with payables, receivables, account and ledger reconciliation’s. Provides Admin Support to Property Management, collections, payment plans, completion of lease documents, rent charges, lease charges, etc. A/R duties include, receiving and recording of rent payments, invoicing, and calculation of additional rent charges. A/P duties include entering bills and backbilling tenants. General office duties will include filing, copying, scanning, answering phone calls, replying to emails, etc.

Experience with Quickbooks, Appfolio, Excel and Google. The job requires time management skills, detail oriented, strong follow up skills, and self motivation. Able to take direction and feedback from management.