A/R Specialist

A Hiring Company; City of Rochester (NY); On-site; USD 33,062 - 36,423; Full time

Job summary

A property management firm in Rochester seeks an Accounts Receivable professional. The role includes maintaining timely billing, processing payments, and reconciling accounts for residential and commercial properties. The ideal candidate should possess strong accounting skills, attention to detail, and the ability to work independently. Compensation ranges from $24 to $26.44 hourly, offering a solid opportunity in the financial aspects of the real estate sector.

Qualifications

• Experience in accounts receivable and general accounting practices.
• Ability to maintain accuracy in detail-oriented tasks.
• Experience in commercial and residential real estate is a plus.

Responsibilities

• Maintain billings for the management company monthly.
• Process and post rental payments for entities.
• Reconcile outstanding balances with tenants.
• Follow-up on inquiries and outstanding payments.
• Generate and distribute monthly statements to tenants.
• Review Aged Delinquency reports with management.
• Implement late fee billing for commercial properties.

Skills

General accounting experience

Attention to detail

Ability to work independently

Organizational skills

Job description

Accounts Receivable will be responsible for the timely, consistent and accurate posting and tracking of all accounts receivable activity within commercial and residential real estate entities. The candidate will play a key role in implementing changes and optimizing efficiency within the A/R function. The ideal candidate will have general accounting experience and a broad base of knowledge related to accounting processes and procedures to allow for expansion of responsibilities and professional growth. The candidate must be able to work independently, be well organized and achieve a high-level accuracy in detail oriented tasks. This position reports to the Controller.

Job Responsibilities:

• Maintain billings for the management company on a monthly basis, including posting billings and recording receipts on "as received" basis.
• Receive, process and post rental payments and other various payments for commercial and residential entities; make the deposits through RDC for multiple entities/bank runs as needed, and record all payments received in MRI Web on a timely basis.
• Review monthly Accounts Receivable reports for commercial entities and management company; maintain schedule and reconcile outstanding balances with corresponding tenants and properties, respectively.
• Follow-up on inquiries, issues and outstanding payments with tenant requests based on lease agreements or other information on record; record all interactions with the tenant in the appropriate notes in MRI.
• Maintain monthly tenant billings for commercial entities: generate and preview rentup reports, identify any discrepancies and review in detail with commercial team; distribute monthly statement to tenants.
• Maintain other commercial billing charges on a timely basis.
• Review and investigate any differences in the tenant ledger and correspond with tenants as needed.
• Process any approved adjustments and maintain a good and consistent record‑keeping.
• On a monthly basis review Aged Delinquency report with management, reduce payment delinquency by expediting resolution of unpaid accounts for commercial and residential entities.
• Implement, process and maintain late fee billings (on the 10th of the month) for commercial properties working as a team with commercial leasing department.
• Interface with accounting, portfolio management, legal and other internal departments, and contact tenants for collections or notify Property Manager.
• Be able to work independently with minimum supervision.
• Process deposits for various residential properties on an as‑needed basis.
• Support project work related to accounting automation systems; provide support to other members of the accounting team.
• Any other tasks deemed necessary by the Controller.

Compensation details: 24-26.44 Hourly Wage