Assistant Supervisor of Hotel Unit

SmartRecruiters, Inc.; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

The New York City Department of Consumer and Worker Protection (DCWP) Licensing Division is seeking a detail-oriented Clerical Associate to support licensing operations for a large portfolio of city businesses. The role emphasizes accuracy, timely processing, and excellent customer service in person and by phone.

As a Clerical Associate you’ll help assign tasks, monitor progress, document procedures, process applications, and coordinate with other city agencies to resolve licensing issues,

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
• One year of satisfactory clerical experience.

Responsibilities

• Assist the supervisor in assigning tasks, monitoring progress, providing guidance, and ensuring timely completion of work.
• Assist in identifying administrative and operational problems and providing recommendations for efficiency.
• Under supervision, perform clerical work including complex data processing functions, recording, researching, checking and maintaining records and furnishing information to licensing applicants.
• Assist in developing, documenting and implementing internal systems, policies, and procedures that help to organize and guide the division’s work and operations, document database issues, and improve overall performance.
• Check records for accuracy of information and for conformity with established policy and procedures.
• Monitor and provide coaching to other staff.
• Perform ordinary mathematical computations while accepting and processing payments, completing close outs, and other tasks as assigned.
• Provide high-volume customer service to licensing applicants in person and via phone.
• Assist applicants with outreach to other city agencies, as well as interagency communication to help resolve issues pertaining to their license.
• Assist with supervision for other units as directed.
• Process applications in all DCWP categories as needed.
• Answer telephone calls, emails and written correspondence and communicate applicant information.
• Attend seminars, meetings and/or trainings.
• Follow all division and agency policies and procedures;
• Perform all relevant and related Licensing tasks as assigned when needed;
• Other duties as assigned.

Skills

Typing 100 wpm

Education

High school diploma or equivalent

Job description

• Job Category: Constituent Services & Community Programs
• Salary Band: $50,000 to $60,000
• Compensation: USD 46,503 - USD 53,479

Job Description

*Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply.*
**This position may be eligible for remote work for up to 2 days per week, pursuant to the Flexible Work Pilot Program. **

The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at NYC Department of Consumer and Worker Protection (DCWP), sign up for its newsletter, or follow on its social media sites, X, Facebook, Instagram, and YouTube.

Within DCWP, the Licensing Division is the central operational hub responsible for ensuring that businesses across New York City meet the legal requirements to operate fairly, safely, and in compliance with local law. Through licensing more than 45,000 businesses in over 45 industries, the Division ensures fair competition and a level playing field for responsible small businesses that are integral to New York City's vibrant communities. The Division is the first point of contact for businesses navigating the licensing process, and it plays a critical role in upholding the integrity of the marketplace by making compliance accessible, efficient, and equitable.

The Licensing Division supports DCWP's broader mission of protecting New Yorkers by ensuring that every business that needs to be licensed operating in the five boroughs has met the standards required to serve the public with integrity.

The Licensing Division's Hotel Unit is seeking a detail-oriented and service-driven Assistant Supervisor to support licensing operations. The Assistant Supervisor serves a critical function, ensuring that applicants receive accurate, complete service so that their licenses can be issued without unnecessary delays or follow-up.

• Assisting the supervisor in assigning tasks, monitoring progress, providing guidance, and ensuring timely completion of work;
• Assist in identifying administrative and operational problems and providing recommendations for efficiency;
• Under supervision, perform clerical work including complex data processing functions, recording, researching, checking and maintaining records and furnishing information to licensing applicants;
• Assist in developing, documenting and implementing internal systems, policies, and procedures that help to organize and guide the division’s work and operations, document database issues, and improve overall performance;
• Check records for accuracy of information and for conformity with established policy and procedures;
• Monitor and provide coaching to other staff;
• Perform ordinary mathematical computations while accepting and processing payments, completing close outs, and other tasks as assigned;
• Provide high-volume customer service to licensing applicants in person and via phone;
• Assist applicants with outreach to other city agencies, as well as interagency communication to help resolve issues pertaining to their license;
• Assist with supervision for other units as directed;
• Process applications in all DCWP categories as needed;
• Answer telephone calls, emails and written correspondence and communicate applicant information.
• Attend seminars, meetings and/or trainings;
• Follow all division and agency policies and procedures;
• Perform all relevant and related Licensing tasks as assigned when needed;
• Other duties as assigned.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.