Associate Registrar

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO); Tyler (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Texas at Tyler is seeking an Associate Registrar to lead student records, degree audit, graduation, and enrollment processes. This role directs staff, ensures policy compliance, and advances strategic initiatives in academic records and degree completion.

The position may involve some weekend or after-hours travel for workshops and university events, with collaboration across offices to improve service delivery and data reporting.

Qualifications

• Bachelor's degree or higher and experience in registrar/academic records or related area.
• 3+ years of progressively responsible experience in a registrar's office or related area.
• Experience interpreting and applying academic policies and regulations; supervising staff and leading projects.

Responsibilities

• Supervise Graduation/Commencement Coordinator and Transcript Evaluators.
• Provide leadership for degree audit and oversee degree conferral, commencement, and NCAA certification.
• Oversee student records operations and support Stellic and related student success technologies.
• Assist with curriculum and catalog management; implement approved curricular changes.
• Maintain compliance with University policies, state and federal regulations (FERPA focus).
• Complete reporting requirements including National Student Clearinghouse; respond to TPIA requests.
• Collaborate with registrar to provide annual assessment data; represent in committees as requested.
• Develop academic calendar in collaboration with academic affairs; coordinate data reporting and security of records.

Skills

Staff supervision

FERPA knowledge

Communication skills

Policy interpretation

Project leadership

Data reporting

Education

Bachelor's degree

Tools

SIS (Student Information System)

Stellic

Degree audit systems

Job description

The Associate Registrar serves as a key member of the Office of the Registrar leadership team and provides operational leadership for student records, degree audit, graduation, transfer credit evaluation, enrollment and degree reporting, and student information system processes. The position supervises records and degree completion staff, ensures compliance with institutional policies and federal regulations, and supports the Registrar in advancing strategic initiatives related to academic records, student progression, and degree completion.

This position may require some weekend or after-hours travel for workshops and University events.

Major Responsibilities/Duties/Critical Tasks

• Supervise Graduation/Commencement Coordinator.
• Supervise Transcript Evaluators.
• Leadership of degree audit.
• Oversee degree conferral, commencement and NCAA certification.
• Oversee student records operations.
• Serve as an operational lead for Stellic and related student success technologies.
• Support curriculum and catalog management processes.
• Assist with implementation of approved curricular changes.
• Aid the university registrar with the maintenance, retention, and security of all academic records, the collection of associated data, and reporting for internal and external purposes.
• Maintain all procedures for compliance with the University, state and federal policy, guidelines, procedures or deadlines.
• Complete reporting requirements including National Student Clearinghouse.
• Research best practices and remain current in areas of responsibility, with an in-depth knowledge of FERPA, to recommend and implement procedures that will enhance service, increase effectiveness, or create efficiency.
• Represent the university registrar’s office in university committees as requested.
• Assist with the development of the academic calendar in collaboration with academic affairs.
• Fulfill Texas Public Information Act (TPIA) requests and coordinate responses for orders of student record access by subpoena.
• Collaborate with university registrar to provide annual assessment data.
• Other duties as assigned.

Required Education/Experience

• Bachelor's degree from an accredited institution
• Three (3) years of progressively responsible experience in a registrar's office, academic records, degree audit, enrollment services, student services, or a related area within higher education administration.
• Experience interpreting and applying academic policies, degree requirements, and institutional regulations; utilizing student information systems and related technologies; and supervising staff, leading projects, or coordinating functional teams.
• Strong written and verbal communication skills, sound judgment, and the ability to collaborate effectively with students, faculty, staff, and administrative leadership are required.
• May accept a combination of education and experience.

Preferred Education/Experience

• Five (5) years of management experience in higher education.
• Professional organization memberships.

Required Certifications/Licenses

• Texas Driver’s License (or receive within 30 days of hire date).

Accompanying Knowledge, Skills, Abilities and Competencies

• Demonstrated ability to lead and develop staff while fostering a collaborative, student-centered culture.
• Strong knowledge of student records management, degree audit, graduation processes, transfer credit evaluation, FERPA, and student information systems.
• Strong analytical and problem-solving skills.
• Ability to manage multiple concurrent projects, maintain exceptional attention to detail, interpret academic policies, collaborate effectively with faculty and staff, and identify operational improvements through technology and process enhancement.
• Excellent written and verbal communication skills.
• Ability to process multiple concurrent projects according to all relevant policies and procedures and maintain high standards for both accuracy and attention to detail at all times.
• Ability to learn rapidly, maintain a wide knowledge base, show adaptability, and collaborate well with others.
• Ability to deliver excellent customer service.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Our beautifulTylercampus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites atThe University of Texas Health Science Center at Tylerand inPalestine,Longview,and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

The University of Texas at Tyler is an Equal Employment Opportunity Employer.