Assistant Registrar – Continuing Education

Lenoir Community College; Kinston (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Lenoir Community College seeks an Assistant Registrar - Continuing Education to support the Registrar in ensuring compliance with educational policies. The role involves conducting audits, preparing reports, and maintaining student records, requiring strong organizational and communication skills. Candidates should have an associate degree and relevant experience in a community college setting.

Qualifications

• Two years of experience in a North Carolina community college or equivalent.
• Strong oral and written communication skills required.
• Ability to work independently or in a team.

Responsibilities

• Conduct systematic file audits and assist with compliance reviews.
• Prepare and present staff reports and correspondence.
• Register students and maintain class records.

Skills

Communication

Organization

Judgment

Education

Associate degree from a regionally accredited institution

Tools

Microsoft Office

Colleague

Self-Service

Job description

The Assistant Registrar - Continuing Education assists the Registrar - Continuing Education in ensuring that all classes within the division follow the State Board of Community Colleges Code (SBCCC) and other system office policies and program guidelines. This position requires a thorough review of all class files to ensure that budget FTE has been reported accurately and that all documentation is in place for bi-annual compliance reviews. This position is responsible for assisting the Registrar - Continuing Education with submitting the Institutional Class Report (ICR) each term so that budget FTE is documented accurately for the division.

The duties of the Assistant Registrar - Continuing Education include, but are not limited to:

• Assist with conducting systematic file audits; perform special reviews as directed by the Registrar - Continuing Education
• Serve as a resource to improve file documentation
• Provide advice and administrative support to the Registrar - Continuing Education; prepare and present staff reports and other necessary correspondence
• Assist with providing any necessary staff training; work with staff to correct deficiencies
• Assist the Registrar - Continuing Education with the preparation of the Institutional Class Report, Overlap Report, and other reports as required
• Assist the Registrar - Continuing Education with overseeing detailed recording, maintenance, and filing of Workforce Development and Continuing Education student and class records
• Register students, print rosters, evaluate and process Workforce Development and Continuing Education transcripts as needed
• Assist the Registrar - Continuing Education in providing leadership, innovation, and accountability for the management of all records and registration services across the division
• Train instructors on grading and attendance in Self-Service and assist instructors with Self-Service issues

Working Conditions:

• Typical office environment
• Infrequently lifting and carrying items up to 25 lbs.
• Infrequently twisting or bending at the waist or reaching overhead
• Infrequently traveling between buildings on campus, to other campuses, locally, or out-of-town to attend meetings and conferences
• Frequent communication with students and other faculty and staff members

Notice of Nondiscrimination

Lenoir Community College is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination. The College prohibits discrimination against and/or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, sex, age, political affiliation, or disability.

• An associate degree from a regionally accredited institution and two years of experience in a North Carolina community college, specifically related to the assigned work, or an acceptable combination of education and experience is required
• Experience with using Colleague and Self-Service is preferred
• Must be able to exercise judgment in determining which issues should be referred to the vice-president or dean
• Strong oral and written communication skills, presentation skills, and listening skills are required
• Must be highly organized, can work on multiple projects simultaneously, and must be able to work independently or as a member of a team
• Proficiency in Microsoft Office tools is required