Assistant Registrar

Arkansas State; Jonesboro (AR); On-site; USD 40,000 - 52,000; Full time

Job summary

Arkansas State in Jonesboro seeks an Assistant Registrar to audit degree plans, verify student records, and implement registration processes. The role ensures compliance with state and federal laws and institutional policy.

The incumbent will code and review graduation cards, verify graduation requirements, and communicate issues to students and departments. This position requires collaboration across offices to support graduation ceremonies and degree conferral.

Qualifications

• Bachelor's degree in business administration or related field and two years of higher education administration experience.
• Substitution of other education/experience may be approved by qualifications review committee.
• Knowledge of computers, database management, basic accounting principles, and registration processes.

Responsibilities

• Code and review Intent to Graduate cards.
• Review graduation requirements to clear students for graduation.
• Notify students and departments of graduation requirement problems.
• Work with students and departments to resolve graduation problems.
• Provide graduation assistance: assist with graduation planning and ceremony preparation; print diplomas and replacement diplomas; attend all graduation ceremonies; coordinate the awarding of en route associate degrees; order and track graduation supplies.
• Maintain an up-to-date procedure manual.
• Other duties as assigned.

Skills

Computers & software

Database management

Registration processes

Quantitative quality assurance

Education

Bachelor's Degree in business administration or related field

Two years of higher education administration experience

Job description

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Please note: Allpostings close at 12 A.M. CST on theclosing date. This employer participates in E-Verify.

Position Summary:

The Assistant Registrar is responsible for the audit of degree plans, the verification the accuracy of data input into the student academic record, and the implementation of registration processes. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Code and review Intent to Graduate cards
• Review graduation requirements to clear students for graduation
• Notify students and departments of graduation requirement problems
• Work with students and departments to resolve graduation problems
• Provide graduation assistance:
  • Assist with graduation planning and ceremony preparation
  • Print diplomas and replacement diplomas
  • Attend all graduation ceremonies
  • Coordinate the awarding of en route associate degrees
  • Order and track graduation supplies
• Maintain an up-to-date procedure manual
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of computers and software application programs, database management and basic accounting principles, and registration processes

Ability to conduct research and perform basic quantitative quality assurance reviews, plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program, counsel students and families

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of an earned Bachelor's Degree in business administration or related field and two years of experience in higher education administration

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee