Senior Registration Assistant

The Trustees of Union College in the Town of Schenectady in the State of New York; City of Schenectady (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Generous vacation, sick, and personal

On-campus fitness facility access

403(b) retirement plan

Tuition exchange

Salary continuation in disability

Job summary

Union College is seeking a Senior Registration Assistant to provide essential administrative support to the Registrar’s office in Schenectady, NY. The role operates Monday through Friday from 8:00am to 5:00pm, 37 hours weekly, onsite, and non-exempt.

Responsibilities include answering calls, managing student records data entry, and processing forms with strict FERPA compliance. Associate degree preferred, with strong Microsoft Office proficiency required.

Qualifications

• Associates Degree preferred; or a combination of relevant education, training, certifications, and/or work experience will be considered.
• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• Functional experience utilizing Excel and other standard Microsoft Office applications required.

Responsibilities

• Provide general administrative support, such as reception coverage.
• Screen and answer calls from students, faculty, college staff and visitors regarding academic records, registration and enrollment.
• Perform data entry and data proofing for student records and course records.
• Process forms, and handle confidential materials strictly under FERPA (Family Educational Rights and Privacy Act) guidelines.
• Use standard computer software and office technology to perform related duties (scanners, copiers, office computer).

Skills

Microsoft Excel

Office software

Data entry

Education

Associate degree preferred

Job description

Senior Registration Assistant

The Senior Registration Assistant provides general administrative support to the Registrar's office.

Work Details

• Work Days: Monday-Friday
• Shift Start/End Time: 8:00am - 5:00 pm
• Hours Per Week: 37
• Weeks Per Year: 52
• Pay Status and Classification: Non-exempt, Regular Full Time.
• This position is not eligible for relocation assistance or visa sponsorship.
• Work Location: This position is an onsite role and is not eligible for a hybrid work schedule.
• Position Purpose: Provides general administrative support to the Registrar's office.

Essential Responsibilities and Duties

• Provide general administrative support, such as reception coverage.
• Screen and answer calls from students, faculty, college staff and visitors regarding academic records, registration and enrollment.
• Perform data entry and data proofing for student records and course records.
• Process forms, and handle confidential materials strictly under FERPA (Family Educational Rights and Privacy Act) guidelines.
• Use standard computer software and office technology to perform related duties (scanners, copiers, office computer).

Qualifications

Associates Degree preferred; or a combination of relevant education, training, certifications, and/or work experience will be considered. Must demonstrate sufficient skills to perform the duties of the assigned tasks. Functional experience utilizing Excel and other standard Microsoft Office applications required.

Compensation

The hourly rate for this position is $20.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

Benefits

• Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

About Union College

Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [e-mail] or 518-388-6108.

Diversity and Inclusion

Diversity at Union College Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity.

Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world.

Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community.

We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status.

Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.