Assistant Property Manager

Kirco Management Services LTD; Ross Township (Allegheny County); On-site; USD 60,000 - 65,000; Full time

Job summary

Kirco-Management-Services-Ltd in Pittsburgh, PA is seeking an Assistant Property Manager to support four medical properties. You will coordinate tenant relations, vendor management, budgeting, and operations to maintain quality and market competitiveness.

The role requires strong organizational skills, experience in property management, and proficiency with property management software and MS Office. Travel to local sites may be required.

Qualifications

• Proven experience in property management or related field.
• Strong understanding of property management operations and marketplace.
• Excellent organizational and communication skills.
• Proficiency in property management software and MS Office.

Responsibilities

• Provide a high level of service to ensure a best-in-class leasing experience.
• Handle tenant requests and assign work orders to technicians.
• Assist with tenant move-ins/outs and property walk-throughs.
• Maintain updated tenant emergency contact lists.
• Assist in budgeting, financial reporting and budgetary control.
• Manage vendor relationships and coordinate contractors.
• Ensure compliance with fire and life safety regulations.
• Oversee project work to meet quality and timeline expectations.

Skills

Property management experience

Tenant relations

Vendor management

Budgeting basics

Communication skills

Tools

Property management software

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Property Manager

Pittsburgh, PA, US

7 days ago Requisition ID: 1237

Salary Range: $60,000.00 To $65,000.00 Annually

Job Summary: The Assistant Property Manager will support the Property Manager in managing four medical properties within the Pittsburgh portfolio. This role involves coordinating various property management tasks, from tenant relations to vendor management and to maintain and improve the properties\047s quality and market competitiveness.

Key Responsibilities:

• Provide a consistently high level of service and responsiveness to ensure a “Best in Class” leasing experience.
• Handle tenant requests and distribute work orders to Service Technicians, monitor work order progress.
• Assist with coordinating tenant move-ins, move-outs, and conducting property walk-throughs.
• Maintain updated tenant emergency contact lists.
• Property Maintenance:
  • Assist in maintaining and enhancing the physical attractiveness of both the interior and exterior of SKMM’s managed properties.
  • Ensure service providers are held accountable for maintaining property standards.
  • Schedule and manage vendors and contractors for various property services.
• Financial and Operational Support:
  • Assist in preparing the annual property budget.
  • Understand the competitive marketplace to ensure properties are well-positioned to attract and retain quality tenants.
  • Ensure adherence to property management operational policies and procedures.
  • Ensure management and supplier agreements are properly documented to mitigate risk for SKMM and its investors/clients.
  • Assist with financial reporting and maintaining budgetary control.
• Vendor and Staff Relations:
  • Manage existing vendor relationships to ensure quality and timely service.
  • Develop relationships with property staff, such as day porters and service technicians, to ensure tenant requests and work orders are completed promptly.
• Emergency Response:
  • Ensure compliance with fire and life safety regulations.
  • Coordinate emergency response efforts, available 24/7/365.
• Project Oversight:
  • Oversee project work to ensure it meets quality and timeline expectations.

Travel Expectations: The position will be based at the Perry Highway SKMM office and will require travel to the following Pittsburgh area locations:

• Westmoreland
• McCandless

Qualifications:

• Proven experience in property management or a related field.
• Strong understanding of property management operations and the competitive marketplace.
• Excellent organizational and communication skills.
• Ability to handle multiple tasks efficiently and with attention to detail.
• Proficiency in property management software and Microsoft Office Suite.

Ideal Candidate Location:

• Just north, east, or southeast of Pittsburgh, PA.