Assistant Property Manager

Vaco Recruiter Services; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Client is seeking an Assistant Property Manager to support a Portfolio Property Manager overseeing 8–9 condo and cooperative properties across New York City. This is a corporate, portfolio-based role rather than an onsite building position, with the right-hand support to manage administrative needs across multiple properties.

Responsibilities include document coordination, resident inquiries, billing support, and ensuring deadlines and compliance across properties.

Qualifications

• Approximately 3–5 years of residential property management experience.
• Prior experience supporting a portfolio of multiple condo/co-op properties is required.
• Strong understanding of NYC condo/co-op property administration.
• Experience working with Boards, residents, alterations, compliance matters, and property documentation.

Responsibilities

• Manage day-to-day administrative needs across multiple buildings.
• Coordinate alteration documentation, approvals, deposits, and sign-offs.
• Maintain resident and property information in BuildingLink and other systems.
• Assist with move coordination, amenity reservations, storage and bike room lists, gym memberships, and resident requests.
• Respond to resident billing questions and assist with chargebacks and account matters.
• Complete bank, lender, and appraisal questionnaires.
• Track compliance requirements, deadlines, and document follow-ups.
• Prepare Board meeting notices, packages, reports, and materials.
• Assist with annual meeting coordination, attendance, and vote tabulation.
• Support light accounts payable activity including invoice processing and reimbursements.
• Coordinate tax-abatement mailings and property-specific correspondence.

Skills

Property management

Organization

Coordination

Communication

Tools

Yardi

BuildingLink

AvidXchange

Job description

Client: Established NYC residential property management organization

Title: Assistant Property Manager

Salary: $70K–$75K

Location: New York, NY | Onsite initially, then hybrid 3 days per week

Job Description:

Our client is seeking an Assistant Property Manager to support an experienced Portfolio Property Manager overseeing approximately 8–9 condominium and cooperative properties throughout New York City.

This is a corporate, portfolio-based position rather than an onsite building role. The Assistant Property Manager will serve as the Property Manager’s right hand, helping manage the administrative and operational needs of multiple condo and co-op properties while ensuring deadlines, resident requests, Board matters, compliance items, and property documentation are handled accurately and efficiently.

Responsibilities:

• Manage day-to-day administrative needs across multiple buildings simultaneously
• Coordinate apartment alteration documentation, approvals, deposits, and required sign-offs
• Maintain resident and property information within BuildingLink and other internal systems
• Assist with move coordination, amenity reservations, storage and bike room lists, gym memberships, and other resident-related requests
• Respond to resident billing questions and assist with chargebacks and account-related matters
• Complete bank, lender, and appraisal questionnaires
• Track compliance requirements, property deadlines, outstanding documentation, and follow-up items
• Prepare Board meeting notices, packages, reports, and supporting materials
• Assist with annual meeting coordination, attendance, election materials, and vote tabulation
• Support light accounts payable activity, including invoice processing, check requests, reimbursements, and AIA documentation
• Coordinate tax-abatement mailings and other property-specific correspondence

Qualifications:

• Approximately 3–5 years of relevant residential property management experience
• Prior experience supporting a portfolio of multiple condominium and/or cooperative properties required
• Strong understanding of NYC condo/co-op property administration
• Experience working with Boards, residents, alterations, compliance matters, and property documentation
• Highly organized with excellent follow-through and the ability to manage competing priorities
• Experience with Yardi, BuildingLink, and AvidXchange strongly preferred

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.