Assistant Property Manager

ARLP GS LLC; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Acadia Realty Trust is seeking a full-time Assistant Property Manager, City Point, to provide administrative, financial, and operational support for the Brooklyn office. This onsite role focuses on budget adherence, accounts payable/receivable, vendor management, and tenant relations.

The position requires a Bachelor's degree and 4+ years in property management or related finance roles, with strong Excel skills and attention to detail. Salary ranges align with market norms in NYC for this level.

Qualifications

• Bachelor's degree required in Finance/Accounting/Business Administration or related field.
• 4+ years' experience in property management or financial administration with budget responsibilities.
• Strong understanding of accounting principles, including AP/AR, accruals, and budget tracking.
• Proven ability to manage budgets, analyze financial data, and identify variances.
• Excellent written and verbal communication; MS Office proficiency.

Responsibilities

• Manage day-to-day administrative functions with a focus on financial accuracy and budget compliance.
• Own accounts payable processes with rigorous invoice auditing and coding to budgets.
• Lead or co-lead competitive bidding of contracted services and vendor evaluation.
• Prepare service agreements and monitor contracts to keep spend within budget.
• Oversee accounts receivable for 3rd party billings and support corporate AR.

Skills

Budget management

Financial analysis

Communication skills

Excel proficiency

Organizational skills

Attention to detail

Multi-tasking

Education

Bachelor's degree in Finance, Accounting, Business Administration, or related field

Tools

MRI

Nexus

Job description

Job Description

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms.

Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform.

Acadia is seeking a full-time Assistant Property Manager, City Point to provide administrative, financial, and operational support for the Company's satellite office based in downtown Brooklyn.

This is a full-time onsite position based in Brooklyn, New York.

Key Responsibilities Include:

• Manage day-to-day administrative functions with a strong focus on financial accuracy and budget compliance.
• Own accounts payable processes, including rigorous auditing of invoices to ensure accuracy, proper coding, and alignment with approved budgets.
• Lead or co-lead competitive bidding of contracted services, including cost analysis and vendor evaluation
• Prepare company service agreements and monitor contracted services to ensure spend remains within budgeted parameters.
• Facilitate day-to-day tenant relations, supporting operational needs and inquiries on all sides
• Develop, implement, monitor, and enforce property rules and regulations
• Own accounts receivable for 3rd party billings and actively support the corporate accounts receivable department to minimize outstanding balances.
• Assist with quarterly and annual budget accruals, ensuring accurate financial reporting and forecasting.
• Assist with the preparation and compilation of the annual property budget.
• Support CAM reconciliation process.
• Process tenant billings accurately and on schedule.
• Manage supply procurement within approved budget parameters
• Establish, implement, and oversee vendor check-in/check-out procedures
• Supervision and coordination of on-site contractors
• Monitor vendor performance against contract terms and escalated deficiencies.
• Ensure property compliance with local regulations, local laws, and inspections
• Provide backup support as needed for absent management team members.
• Other administrative, clerical, or operational duties as assigned by management.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field required
• 4+ years' experience in property management, financial administration, or a related field with demonstrated budget management responsibilities
• Solid understanding of accounting principles, including accounts payable/receivable, accruals, and budget tracking - essential for success in this role
• Proven ability to manage and monitor budgets, analyze financial data, and identify cost variances
• Ability to manage multiple priorities, administrative coordination, and logistics
• Outstanding written and verbal communication skills
• Advanced proficiency in MS Office Suite, particularly Excel for financial tracking and reporting
• Must demonstrate strong attention to detail with excellent organizational and follow-up skills
• Ability to thrive in a fast-paced environment
• Ability to work a flexible schedule to accommodate business needs, including holidays
• Experience with MRI and/or Nexus strongly preferred given the financial reporting requirements of this role

The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $75,000 to $85,000.

Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Acadia Realty is an Equal Opportunity Employer - Acadia Realty is an Equal Opportunity Employer - Veteran/Disability