Assistant Property Manager

Trandon Associates, Inc; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Trandon Associates, Inc. in Brooklyn, NY is seeking a full-time Assistant Property Manager to provide administrative, financial, and operational support for the company’s satellite office in downtown Brooklyn.

The role focuses on financial accuracy, budget management, and tenant relations, with responsibility for A/P, A/R, CAM reconciliation, and vendor oversight. This onsite position requires a Bachelor’s degree and 4+ years in property management or related finance roles.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration or related field.
• 4+ years' experience in property management, financial administration, or related responsibilities.
• Strong accounting knowledge: A/P, A/R, accruals and budgeting.
• Ability to manage budgets, analyze variances, and track financial data.
• Excellent organizational and communication skills.
• Advanced MS Office proficiency, especially Excel.

Responsibilities

• Manage daily administrative tasks with emphasis on financial accuracy and budget compliance.
• Own accounts payable processes with invoice auditing and proper coding.
• Lead or support competitive bidding and vendor evaluation.
• Prepare service agreements and monitor contracted services within budget.
• Oversee tenant relations and ensure regulatory compliance.
• Support annual property budget preparation and CAM reconciliation.
• Handle accounts receivable for third‑party billings and monitor cash flow.
• Procure supplies within approved budgets and manage vendor check-in/out.

Skills

Budget management

Financial analysis

MS Excel

Verbal and written communication

Multitasking

Education

Bachelor's degree in Finance, Accounting, Business Administration

Tools

MRI

Nexus

Excel

Job description

Job Description

Assistant Property Manager

Brooklyn, NY, US

Major Real Estate company is seeking a full-time Assistant Property Manager to provide administrative, financial, and operational support for the Company's satellite office based in downtown Brooklyn.

This is a full-time onsite position based in Brooklyn, New York.

Key Responsibilities Include:

• Manage day-to-day administrative functions with a strong focus on financial accuracy and budget compliance.
• Own accounts payable processes, including rigorous auditing of invoices to ensure accuracy, proper coding, and alignment with approved budgets.
• Lead or co-lead competitive bidding of contracted services, including cost analysis and vendor evaluation
• Prepare company service agreements and monitor contracted services to ensure spend remains within budgeted parameters.
• Facilitate day-to-day tenant relations, supporting operational needs and inquiries on all sides
• Develop, implement, monitor, and enforce property rules and regulations
• Own accounts receivable for 3rd party billings and actively support the corporate accounts receivable department to minimize outstanding balances.
• Assist with quarterly and annualbudgetaccruals, ensuring accurate financial reporting and forecasting.
• Assist with the preparation and compilation of the annual property budget.
• Support CAM reconciliation process.
• Process tenant billings accurately and on schedule.
• Manage supply procurement within approved budget parameters
• Establish, implement, and oversee vendor check-in/check-out procedures
• Supervision and coordination of on-site contractors
• Monitor vendor performance against contract terms and elevate deficiencies.
• Ensure property compliance with local regulations, local laws, and inspections
• Provide backup support as needed for absent management team members.
• Other administrative, clerical, or operational duties as assigned by management.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field required
• 4+ years' experience in property management, financial administration, or a related field with demonstrated budget management responsibilities
• Solid understanding of accounting principles, including accounts payable/receivable, accruals, and budget tracking — essential for success in this role
• Proven ability to manage and monitor budgets, analyze financial data, and identify cost variances
• Ability to manage multiple priorities, administrative coordination, and logistics
• Outstanding written and verbal communication skills
• Advanced proficiency in MS Office Suite, particularly Excel for financial tracking and reporting
• Must demonstrate strong attention to detail with excellent organizational and follow-up skills
• Ability to thrive in a fast-paced environment
• Ability to work a flexible schedule to accommodate business needs, including holidays
• Experience with MRI and/or Nexus strongly preferred given the financial reporting requirements of this role